General Description

Provides bookkeeping services for the assigned school. Performs a variety of moderately complex work within established procedures and standard practices. Work is performed under general supervision without specific instruction and requires coordination with others at all organizational levels within and outside the school. Considerable judgment and the ability to prioritize and organize work is required.

Essential Job Functions

Essential Job Functions:

• Provides bookkeeping services for the assigned school. Balances and maintains the accounts for both county appropriated funds and activity funds. Prepares invoices to submit to accounts payable for payment and tracks status. Provides status reports to the Principal regarding availability of funds.
• Collects activity fees for a variety of programs; records and reconciles all monies received. Writes checks and prepares reports of monthly transactions for the finance department. Reconciles bank statements on a monthly basis and follows standard accounting procedures.
• Prepares and tracks status of non-contractual agreements.
• Assists the office manager with ordering and maintaining office supplies. Ensures availability of funds for purchases.
• Assists the school principal and assistant principals with the yearly budget process. Prepares year end reports including year-to-date and audit reports.
• Attends training sessions to stay informed of current and revised policies and procedures; ensures related policy and procedure manuals are up-to-date. Assists the administration in training school personnel on proper procedures for receipting funds and requesting disbursements.
• May perform the office management functions in the absence of the school office manager.
• Performs other related duties as assigned.

Budgetary Responsibility :

N/A

Report Preparation :

Monthly and yearly budgeting and auditing reports

Equipment Operation :

Uses a personal computer to create spreadsheets, compose correspondence, manage databases and create reports and documents as required in carrying out daily duties.

Contacts :
School Administration and Staff - daily - to provide and obtain information.

Work Direction :

N/A

Supervision :
N/A

Decision Making :

Independently responds to inquiries and redirects when appropriate, based on knowledge of the topic and functional responsibility. Seeks supervisor's advice and guidance in unusual situations.

Formal Policy-Setting Responsibilities :

N/A

Physical Demands :
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger; reach with hands and arms; handle paper files, records, computer and equipment controls; talk and hear. The employee is occasionally required to stand, walk, stoop or kneel. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

Work Environment :

While performing the duties of this job, the employee regularly works in an office environment. The noise level in the work environment is moderate.

Qualifications

Working knowledge of basic bookkeeping and general accounting principles and practices; of office operations and procedures; business English and mathematics and office equipment to include manual and automated filing systems. Working skill in the use of a personal computer and adding machine. Demonstrated ability to accurately perform mathematical calculations and reconcile accounts; to assemble data and prepare reports; to communicate effectively both orally and in writing; to interpret and apply policies and procedures; to organize and prioritize work; to exercise judgment and to work effectively with all levels of personnel. Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.

Requirements

High School Degree or equivalent. Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.

Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation
• Tuberculosis Screening/Test

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.

Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.

To learn more details, visit our benefits page

01

Have you ever been convicted of a felony?

• Yes
• No

02

Have you ever been convicted of an offense involving the sexual molestation, physical or sexual abuse or rape of anyone?

• Yes
• No

03

Have you ever been the subject of a founded case of child abuse and/or neglect?

• Yes
• No

Required Question

Agency Chesterfield County Public Schools

Address P.O. Box 10

Chesterfield, Virginia, 23832

Phone +1 (804) 748-1405

Website http://oneccps.org