Forensic Administrative Specialist III - Forensic Training - Division of Technical Services - CF604

Title: Forensic Administrative Specialist III - Forensic Training - Division of Technical Services - CF604

State Role Title: Administrative and Office Specialist III

Hiring Range: $32,843 - $48,000

Pay Band: 3

Agency: Department of Forensic Science

Location:Dept of Forensic Science

Agency Website:www.dfs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Department of Forensic Science (DFS) seeks a highly skilled, detail oriented Forensic Administrative Specialist III to work in the Forensic Training Section. This position will prioritize and manage work while providing administrative support to section staff, course students and the Forensic Science Academy (FSA). This position will prepare and assemble training materials, reports, and other documents, respond to inquiries concerning the training program, place orders for equipment / supplies following State purchasing guidelines and maintain the activities calendar for the Forensic Training Section staff. In addition, this position will assist with special projects for the Director's Office and the Division of Technical Services, and manage the department's web-based registration system for training courses. The ideal candidate will be professional, well organized, able to set priorities, take initiative, multi-task, maintain a positive attitude, have a high level of integrity, and work efficiently under minimal supervision.

Minimum Qualifications

• Experience establishing and maintaining files and records in compliance with policies and procedures
• Demonstrated experience preparing, compiling, and managing the flow of correspondence, documents, projects, and reports in an accurate and professional manner
• Experience providing administrative support to include delivering a full range of administrative services:
  • Responding to and directing business related telephone calls to the appropriate person
  • Placing orders and maintaining inventory of supplies
  • Distributing and processing mail and routing official documents
  • Preparing, formatting, typing, proofreading, and processing of documents using knowledge of grammar, punctuation, and spelling
  • Greeting visitors
• Proficiency with Microsoft Office 365, to include Word, Excel, PowerPoint, and Outlook
• Experience providing excellent customer service while maintaining effective and professional working relationships with a variety of people
• Demonstrated experience prioritizing and completing work accurately, timely, and with minimal supervision
• Ability to communicate effectively, both orally and in writing with internal and external customers
  

Additional Considerations

• Experience with, or knowledge of, a web-based registration system
• Knowledge of procurement procedures, rules and regulations of the Commonwealth of Virginia
• Experience providing administrative support in a Forensic Science Laboratory and/or training section
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

The Department of Forensic Science is an Equal Opportunity Employer and is V3 Virginia Values Veterans certified. The Department strictly prohibits discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Veterans, AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.

Applications for this position must be submitted electronically, through this website, no later than the position's closing date stated in the announcement. Mailed, emailed, faxed, or hand delivered applications and resumes will not be accepted. Consideration for an interview is based solely on the information within the application and/or resume and required transcripts (if applicable).

Applicants needing accommodations during the application and/or interview process may contact the Human Resource office at 804-786-0150 or dfshumanresource@dfs.virginia.gov for additional information. Auxiliary Aids and Services are available upon request to individuals with disabilities.

DFS does not provide sponsorship; therefore, applicants must be legally authorized to work in the United States at the time of employment.

Background Investigation: Selected candidate(s) must successfully pass a background investigation to include a fingerprint-based criminal history check. Selected candidate(s) must provide a DNA sample via a buccal swab (saliva sample) and successfully pass a drug test. Reference checks will be conducted to include contact with current/previous supervisors.

Employment Eligibility Verification: DFS will record information from each new employee's Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

Economic Interest Statement: The selected candidate is required to file a Statement of Economic Interests form pursuant to the Code of Virginia § 2.2-3114, as a condition of employment. Additionally, the statement is to be filed annually by February 1. The selected candidate is required to complete the Statement of Economic Interest training within 60 days of employment and every two years thereafter.

Contact Information

Name: Tracey Kazelskis

Phone: 804-588-4000

Email: tracey.kazelskis@dfs.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.