Reporting to the Administrative Director of the Division, the Grant Administrator is responsible for the day-to-day management and overall health of research and select clinical/divisional operations accounts within the Division of Pulmonary and Critical Care Medicine. This position supports a broad range of financial, analytical, and administrative activities. This position will also serve as a divisional resource for faculty regarding Federal and Private Foundation regulations related to grant applications and administration.

RESPONSIBILITIES:

Pre-Award Responsibilities:

• Works with Principal Investigators, support staff, and collaborators to coordinate all compliance, administrative, and financial aspects of grant submissions; prepares form sets, budget development, budget justifications, and Just-in-Time (JIT) requests; ensures proposal compliance with sponsor and hospital policies and procedures, as well as those of subcontracting institutions.

• Ensures that grant submission, implementation, and reporting comply with all policies of the hospital, sponsor institutions and subcontracting agencies; functions as resource person in clarification of policies; and works with Principal Investigators to achieve compliance.

• Performs budget development, financial modeling/forecasting, review fund statements, resolve accounting problems/errors, and functions as liaison to both institutional and external agencies including federal and non-federal granting agencies and subcontracting institutions.

• Assists the PIs with the development and submission of annual progress reports.

Post-Award Responsibilities:

• Responsible for grant specific post-award activities related to purchases, consultants, and payment of subcontract invoices. Responsible for submitting appropriate paperwork specific to each account and expense and responsible for the maintenance of the financial files.

• Interacts with research administration to ensure compliance with all hospital, government and funding agency policies and provides guidance on appropriate purchases and allocable charges.

• Provides follow-up for financial expenditures, ensuring that all paperwork is appropriate to each expense to pass a financial audit. Troubleshoots and resolves problems identified in the reconciliation process. Interacts with Materials Management, Accounts Payable, Accounts Receivable, Payroll and other relevant departments if necessary to resolve problems.

• Provides monthly review of expenditures with investigators for accuracy of charges and identifies a resolution to problems, including preparation of journal entries when needed.

• Responsible for proactively identifying accounts that need close out procedures and works with our finance manager in the preparation to finalize the close out of funds, making sure all personnel have been removed and all expenditures are appropriate.

• Proactively identifies problem accounts and meets with investigators as needed to assist in projecting cost overruns and/or under-expenditures. Provides recommendations for possible solutions.

Other Responsibilities:

• Assist the Administrative Director with the Division's annual budget development process.

• Entering Insight personnel changes for all weekly and monthly personnel. Responsible for all Peoplesoft data changes for weekly staff and maintenance of internal salary spreadsheet for all personnel, monthly or weekly.

• Routinely reviews the Division's space density and asset assessment with the Division Chief and Administrative Director

• Develops and maintains a variety of statistical and financial reporting and control systems. Oversees their implementation and use. Examples include the generation of expenditure reports, future expenditure estimates, variance reports, and reconciliation of Departmental reports with institutional records. Conducts or oversees various fiscal analyses. Serves as a resource in providing financial information to the Division Administrator and Division Chief.

Qualifications

• Qualifications:
  
  
  • Bachelor's degree required
  • SRA preferred, but not required
  • A minimum of 5 years of experience working on grants in an academic, medicine, or science setting.

EEO Statement

BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.