Grants Program Manager

Minimum Qualifications

• Graduation with a Bachelor's degree from an accredited college or university with major coursework in Business Administration, Public Administration, or in a field related to the job, plus four (4) years of related experience, including one (1) year of experience which was in a lead or supervisory capacity.
• Graduation with a Master's degree from an accredited college or university in Business Administration, Public Administration, or a related field may substitute for one (1) year of related experience.

Licenses and Certifications Required:
None.
Notes to Applicants
The City of Austin Housing Department partners with the community to shape a more equitable Austin, and to prevent the displacement of people and services through the use of affordable housing resources. The programs administered by the Housing Department are specifically designed to assist low- to moderate-income residents in Austin, with an emphasis on housing and community development.

Responsibilities for this position include oversight and submission of federal planning and reporting for Housing's Annual Action Plan, CAPER and Consolidated Plan. Lead/direct/support Housing's interaction with various commissions, boards, committees, and working groups. Grant planning, communications and outreach. Perform grant research activities and provide technical assistance.

Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position.

You must provide job titles and employment dates for all jobs you wish to be considered and contact information for previous employers. A résumé is required but will not substitute for a completed employment application. A cover letter is also required. In the cover letter, candidates may describe their interest in this position and highlight any prior experience that is relevant to this position.


Preferred Qualifications

Experience with reporting, including federal reporting.

Knowledge of affordable housing and/or fair housing policy and regulations.

Experience giving presentations to City Council, boards and commissions and other stakeholders.

Excellent communication skills, both verbal and written, for community engagement and grant writing.

Superior skills in data analysis.

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Serves as administrator for the department's State and Federal accounts, as assigned; authorizes staff to submit grant applications and serves as a back-up for grant application submissions.

Serves as department liaison for State and Federal grant-funded programs.

Facilitates annual grant program planning, to include annual performance and evaluation reporting; enters monthly reports for State and Federal grant-funded programs.

Manages the development, routing, and execution of grant-funded contracts.

Partners with City Purchasing, Law, and Risk Management staff to review and monitor social service agreement and grant management best practices to ensure compliance with all grant, Local, State, and Federal requirements.

Conducts administrative oversight of social service agreement development and grants management processes, including but not limited to the negotiation of Requests for Attorney Assistance, creating purchasing requests, and preparing required Federal or State documentation.

Represents the department in grant-related meetings and participates in quarterly meetings with Federal, State, or City single point of contact.

Assists with the grant and social service agreement planning process

Advises management and provides technical assistance on needs, problems, issues and other matters.

May assist with the budget process, including current year expenditures and planning.

Responsibilities- Supervision and/or Leadership Exercised:

May be responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of laws and regulations pertaining to grants and contracts administration.
• Knowledge of grants and contract administration and principles.
• Knowledge of administrative analysis and statistical techniques as applied to organizational and management problems.
• Knowledge of contract development, contract language, terms, and conditions.
• Knowledge of public purchasing practices and techniques.
• Knowledge of City of Austin practices, policies, and procedures.
• Knowledge of organizational and time management skills.
• Skill in effective project management and customer service.
• Skill in working with others to assure grant compliance and departmental responsiveness.
• Ability to prioritize multiple projects and effectively manage workflow to meet deadlines.
• Ability to determine timelines for contract development.
• Ability to establish and maintain cooperative relationships with others.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze complex administrative personnel and organizational problems and develop effective courses of action.

Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.