Posting Details

Posting Summary

Working Title Health Professions and Medical Services Administrative Assistant/Clinical Eligibility Specialist Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 28800006 Agency Wytheville Community College Division Wytheville Community College (Div) Work Location Wythe - 197 Hiring Range Minimum $35,000 Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
Wytheville Community College is open from 8 am-5 pm. This position will be expected to work this schedule with occasional evening and weekend hours required.
Sensitive Position No Job Description

The mission of Wytheville Community College is to provide a quality, comprehensive education for the citizens of the counties of Bland, Carroll, Grayson, Smyth, and Wythe and the city of Galax. To achieve this mission and to fulfill its role as an educational leader and partner, Wytheville Community College commits to a student-centered environment by: providing programs and courses in occupational-technical education, college transfer education, general education, developmental education, distance education, continuing education, and workforce development; utilizing a broad range of instructional technologies, methods, materials, and facilities that are designed to meet the diverse needs of students; offering a supportive, comprehensive program of student development services that contribute to student persistence, success, and citizenship; fueling regional and state economic development by forging partnerships with businesses, industries, public agencies, civic groups, public schools, and other institutions of higher education not only within the service region but throughout the Commonwealth; promoting Appalachian Culture and cultural opportunities of Southwest Virginia; promoting accessibility; promoting accessibility and affordability; and ensuring quality in all programs and services.

Wytheville Community College ( WCC ) is seeking a candidate to provides administrative and clinical eligibility assistance to the Dean of Health Professions and Medical Services, the programs in the division, and the students in the Health Professions and Medical Services programs. In addition to the administrative tasks of the division, the position will assist programs with clinical compliance as it pertains to clinical agency contracts, collecting student clinical compliance data, and communication with both students and program faculty of clinical eligibility needs.

Responsibilities will include:

Provide day-to-day operational support of the Health Professions and Medical Services Division;

Collect all clinical information from students who are involved with clinical rotations related to their program of study;

Serve as the point of contact for external clinical agency coordinators;

Provide administrative support to the Dean of Health Professions and Medical Services and the programs in the division;
Maintain department records and files; and
Perform other duties as assigned
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Experience working with internet applications and PC-based software (Microsoft Office, Zoom, Google Chrome, etc.):
Outstanding customer service experience;
Experience working in an office environment; and
Strong organizational skills.

Additional Considerations
Experience in office administration or related field;
Prior experience with record keeping; and
Experience in higher education and/or a healthcare clinical setting.

Operation of a State Vehicle Yes Supervises Employees No Required Travel
May be required to travel to other WCC off-site locations and for occasional training.

Posting Detail Information

Posting Number CLS_3091P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 06/17/2024 Job Close Date 07/15/2024 Open Until Filled No Agency Website www.wcc.vccs.edu Contact Name Malinda Poole Eversole Email HR@wcc.vccs.edu Phone Number (276)223-4869 Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

This position will report directly to the Dean of Health Professions and Medical Services.
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.