Hood Canal - Substitute Office Assistant

Substitute Office Assistant (Substitute placement is an on-call, as needed basis.)

This position is not eligible for benefits or union membership

DESCRIPTION :

The job of the Office Assistant is done for the purpose of providing support to the front office; conveying information regarding school functions and procedures; and supporting a broad array of services provided to students, parents, guests, staff, and community. Work is controlled and guided by professional practice, district policies and procedures, and directions and expectations as established by the administrator(s).

ESSENTIAL FUNCTIONS :

• Greet visitors, parents, students and staff in a welcoming manner.
• Answer telephones, directly assists or routes callers to the proper office/person, and makes calls to parents and community members when necessary and directed.
• Collect, receipt, and secure financial transactions (e.g. general and ASB funds, lunch counts, fines, fees, fundraisers, etc.), maintaining accurate records in compliance with accounting and record keeping practices.
• Perform record keeping and general clerical functions (e.g. proofreading, emailing, copying, filing, faxing, etc.).
• Process incoming and outgoing mail, including deliveries, to include distribution to appropriate locations.
• Provide health room assistance and administer medication and first aid, as needed.
• Maintain and provide service to district copiers, laminators, postage machine, and other office machinery.
• Projects a professional image at all times.
• Display professional and ethical standards at all times. These expectations include a high degree of confidentiality, courtesy, cooperation, positive attitude, reliability, punctuality, accuracy, and efficiency.
• Arrives to work on time and maintains regular and consistent attendance.
• Consistently adheres to work schedule.

MIMIMUM QUALIFICATIONS:
* High School Diploma or Equivalent
* Criminal Justice/Fingerprint Clearance
* Valid Washington State Driver's License
* Previous Office Assistant experience in a school district.
* Knowledge of general clerical procedures, including excellent grammar and proofing skills and the ability to maintain accurate and reliable records and data.
* Must possess knowledge of basic office equipment and technology.

REQUIREMENTS:
* Ability to work effectively in an environment with frequent interruptions requiring the ability to concentrate and consistently produce accurate work while responding to interruptions and changing priorities.
* Ability to effectively interact with students, parents, staff, and community members, personally, by telephone and through electronic communications, in a warm and confident manner.
* Ability to initiate and maintain accurate record keeping.
* Ability to effectively communicate orally and in writing.
* Must be a trustworthy individual with a high level of integrity and work ethic throughout all duties.
* Demonstrate sensitivity to the cultural, ethnic, gender, and religious diversity of students, staff, parents, and community.
* Ability to maintain confidentiality in all matters.
* Initiative and ability to work with minimal direction; sound judgment and decision-making capabilities are essential.
* Must be punctual and dependable. Regular and consistent attendance is required.
* Must be able to perform the essential functions of the job with or without reasonable accommodation.

EQUAL OPPORTUNITY EMPLOYER: Hood Canal School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee has been designated to handle questions and complaints of alleged discrimination: Lance Gibbon, Superintendent, at lgibbon@hoodcanalschool.org or by phone at 360-877-5463 - 111 North State Route 106, Shelton, WA 98584.