Liberal Arts & Academic Foundations Administrative Assistant

Job Details

Working Title: Liberal Arts & Academic Foundations Administrative Assistant
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota State - North Hennepin Community College

• Job ID: 80503
• Location: Brooklyn Park
• Telework Eligible: 1 - 2 days per week, depending on thedepartment's need
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/27/2024
• Closing Date: 10/03/2024
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / North Hennepin CC-AFSCME
• Division/Unit: MnSCU North Hennepin CC / MnSCU N Hennepin CC Classified
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Brooklyn Park
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

This position exists to provide high-level administrative support to academic departments and provide support to the Dean and the faculty in these departments. This position is responsible for managing complex administrative activities including engaging with our faculty workload and curriculum management systems, assisting faculty and dean with accounting and finance as well as contract development, creating forms for various types of faculty assignments, providing information and assistance to department(s) students, and serves as the supervisor for student workers. Beyond tasks and goals, this position is a central part to creating a healthy thriving division through professional communication, empathy, and inclusion.

Qualifications

Minimum Qualifications

Knowledge of:

• Academic programming and complex instructional scheduling environments.
• Principles and practices of office management sufficient to plan, assign and review the work of other staff.
• English sufficient to speak, read, understand, and respond to written and spoken communication with customers, file and retrieve information based on content, and write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction, and to understand and carry out oral and written instructions.

Skill in:

• Spreadsheet and database software sufficient to manage information and download information from various sources, analyze data, select relevant information, and integrate data into meaningful responses and reports.
• Office practices and equipment sufficient to develop and improve work procedures and forms.
• Customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.
• Math sufficient to calculate percentages and use simple formulas.
• Accounting/budgeting/expense reporting sufficient to monitor and balance multiple budgets and grants.
• Word processing sufficient to use of software such as Microsoft Office to create, format, edit, print and save a variety of documents, including letters, spreadsheets and tables using special math symbols.

Ability to:

• Prepare schedules in collaboration with academic deans and faculty.
• Organize and prioritize one's own and others' work, and to create and enforce deadlines to ensure desired results.
• Establish and maintain effective working relationships with administration and faculty with the ability to work effectively and efficiently without supervision and direction.
• Respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes.
• Establish and maintain complex record systems based on substantial program knowledge.

Preferred Qualifications

• Three years' experience as an administrative assistant in an academic setting.
• Experience in an academic/higher education setting and working with faculty.
• Experience with Minnesota State and State of Minnesota contracting, purchasing, and compliance policies.
• Experience in planning meetings and events.
• Ability to cultivate and maintain effective working relationships with internal and external constituents.
• Demonstrated high skill level of the principles and practices of project management.
• Knowledge, background, and experience working with diverse groups of people.
• Experience with continuous quality improvement.

Application Details

How to Apply

To view the full job posting and to apply please go to: https://minnstate.wd1.myworkdayjobs.com/Minnesota_State_Careers/job/Brooklyn-Park/Liberal-Arts---Academic-Foundations-Administrative-Assistant_JR0000000630 .

Contact

If you have questions about this position, contact Michelle Kiffmeyer at michelle.kiffmeyer@nhcc.edu or 763-424-0849 .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Michelle Kiffmeyer at michelle.kiffmeyer@nhcc.edu .

About Minnesota State

Why Choose NHCC?

Choose to work at North Hennepin Community College (NHCC) and you will be joining a vibrant, and diverse professional community who believe in the power of education to change lives. NHCC welcomes their students and values their employees.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement < Remove this bullet if this position is not eligible for tuition reimbursement >
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.