Management Assistant II - Parks and Recreation

ABOUT THIS POSITION

The Parks and Recreation Department is one of the largest municipal park systems in the nation with more than 41,000 acres of desert parks and mountain preserves with 200 miles of trails; 29 pools; 8 golf courses; 187 flatland parks; 10 preserve areas; and 33 community centers. Over a million Phoenix-area residents regularly enjoy the city's parks, playgrounds, walking paths, athletic fields and open green spaces.

The Parks and Recreation Department is recruiting for a Management Assistant II to report and provide support to the Director's Office. This position will serve as the liaison for the 2023 GOPHX Bond Parks and Recreation Program, overseeing the tracking of projects, timelines, progress, and budgets. The selected candidate will also be responsible for developing a Parks and Recreation data dashboard system to track programs and services provided by the department.

The Management Assistant II will act as the liaison to the City's Audit Committee which includes coordinating and attending audit meetings, tracking division deadlines, and updating the TeamMate platform. This position will assess and evaluate recreation programs in the Department. Additional responsibilities will include writing City Council Reports, approving and routing files through the city's electronic agenda management system, creating PowerPoint presentations, assisting staff with grant writing and submissions, coordinating the department's review of legislative bills, working on various projects, and overseeing City initiatives such as FitPHX and the Parks Strategic Plan.

The Management Assistant II provides administrative support to the Executive Team in the Director's Office. The selected candidate must be able to work independently and must be capable of making thorough analyses and sound recommendations.

IDEAL CANDIDATE

• Ability to take initiative, be capable of making thorough analysis and sound recommendations, and work independently while managing a complex workload in a balanced, efficient, and effective manner.
• Ability to work for a fast-paced large governmental or similar agency providing high level administrative and management support.
• Ability to multi-task and have excellent follow through skills.
• Ability to build and maintain relationships.
• Innovative, adaptable, and ready to jump in to support the department goals and initiatives.
• Excellent communication skills.
• Professional, and reliable.
• Strong organizational and problem-solving skills.
• Proficient with Microsoft Office 365.

SALARY

Pay Range: $67,849 to $116,022 annually.

Hiring Range: $67,849 to $105,248 annually.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

BENEFITS

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions, click here for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability.
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

MINIMUM QUALIFICATIONS

• Three years of professional-level experience in research, finance, or public administration.
• Master's degree in business or public administration, or a related field.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here .
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• This position requires the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be prohibited if the employee is not authorized to drive a City vehicle or if the employee does not have personal insurance coverage.
• For information regarding pre-screening and driving positions, click here .

PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Experience providing staff support to a board or public committees.
• Experience creating, managing, and monitoring/tracking Systems.
• Experience with PowerPoint presentations including drafting, editing, approving documents for various audiences.
• Experience using research methods, data and statistical analysis, and benchmarking to develop business decisions.
• Experience creating, managing, and monitoring/tracking systems.
• Experience conducting independent research and making recommendations on complex problems and projects.
• Experience leading projects and initiatives.
• Experience supporting management or executive level staff.
• Experience working in public service.
• Experience working with elected officials, boards, and/or committees.
• Experience writing formal/detailed reports and creating power point presentations.
• Experience developing resources to monitor and promote success.
• Experience making recommendations to improve program effectiveness and efficiency.
• Experience as a liaison working with multiple internal and external teams, partners and stakeholders.
• Experience with data analytics and creating reports.
• Experience in grant writing.

RECRUITMENT DATES

Recruitment closes September 3, 2024. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

HOW TO APPLY

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

WE ARE HERE TO HELP

• Job interviews may be held by video or audio conference.
• If you are in need of computer resources, click here for free options.
• Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance. Click here for more information.
• Explore other Employment Opportunities with the City of Phoenix .
• Subscribe to receive e-mail notifications about new employment opportunities.
• If you need assistance applying for this job, please contact our HR Connection Center at (602) 495-5700 .

REFERENCE

Management Asst II, JC:05320, ID# 55327, 08/19/24, USM, initials, Benefits:007

Building the Phoenix of tomorrow.

#DoWorkThatMakesPhoenixWork

City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.