Manager Administrative Services

Description: Job Summary:

Please speak with Compensation before posting this position. Provides administrative support in a staff capacity to a diverse functional area or business group by directing such activities as budget planning and control, personnel administration, training, communications and workflow procedures. Identifies, coordinates and implements numerous projects/programs to improve the quality and cost-effectiveness of operations and service. Provides support and advice to management. Resolves complex problems, many of which do not have easily definable solutions.

Essential Responsibilities:

• Please speak with Compensation before posting this position.


• Ensures compliance with organization policies/procedures and regulatory agencies; effective utilization of personnel, materials, space and equipment; and effective customer service.


• Recommends and implements internal policies and procedures.


• Interprets and applies company policies/procedures.


• Manages the budget to meet the fiscal goals for capital, payroll and non-payroll expenses.


• Performs financial and staffing analysis.


• Coordinates reconciliation of accounts and budget reporting requirements.


• Advises management of serious variances.


• Recommends and implements solutions.


• May include managing complex transfer pricing agreements.


• Supervises multiple ancillary functions, such as secretarial support, systems development, communications and training.


• In addition, provides human resources support to the entire functional area, including managing the hiring, salary determination and performance evaluation processes.


• Directs the units participation in diversity employment programs.


• May compile statistics and produce reports (EEO/AA) for human resources and management.


• Facilitates/administers training and educational programs, such as professional development, systems training and train-the-trainer programs.


• May conduct training sessions.


• Identifies service and operational problems and issues.


• Provides project management support to identify, research, develop and implement solutions.


• Edits/produces any organizational unit communications, such as newsletters and directories.


• Represents the organizational unit on administrative matters.


• Establishes partnerships with other functional areas and/or regions.


• Provides consultation to project teams working on region-wide and/or inter-regional projects.

Basic Qualifications:

Experience

• Minimum five (5) years of experience managing a multi-disciplinary staff of professionals, technical and non-exempt employees.

Education

• Bachelor's degree required OR four (4) years of experience in a directly related field.


• High School Diploma or General Education Development (GED) required.

License, Certification, Registration

• N/A

Additional Requirements:

• Experience developing education and training programs.


• Experience with budget management/ development.


• Ability to adapt to constantly shifting priorities in managing a wide range of projects, team player, tactful and diplomatic.


• Demonstrated excellent interpersonal skills.


• User knowledge of computer systems/applications.


• Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

• May require minimum of three (3) years' experience in functional area.


• Master's degree preferred.


• Associates or Bachelor's degree in Health Information Management/Technology.


• Preferred qualifications include RHIT or RHIA certification.

Primary Location: California,San Diego,Zion Medical Center
Scheduled Weekly Hours: 40
Shift: Day
Workdays: Mon, Tue, Wed, Thu, Fri, Sat, Sun
Working Hours Start: 08:30 AM
Working Hours End: 05:00 PM
Job Schedule: Full-time
Job Type: Standard
Worker Location: Flexible
Employee Status: Regular
Employee Group/Union Affiliation: NUE-SCAL-01|NUE|Non Union Employee
Job Level: Manager with Direct Reports
Department: ZION MEDICAL CENTER - Health Info Mgmt Services - 0801
Pay Range: $87400 - $113080 / year The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted.
Travel: Yes, 75 % of the Time
Flexible: Work location is on-site at a KP location, with the flexibility to work from home. Worker location must align with Kaiser Permanente's Authorized States policy. At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest

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