Negotiations Analyst Professional Services Procurement Office

Title: Negotiations Analyst Professional Services Procurement Office

State Role Title: Program Admin Specialist II

Hiring Range: $63,988 - $103,981

Pay Band: 5

Agency: VA Dept of Transportation

Location:Annex Building

Agency Website:https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism. At theVirginia Department of Transportation, we have something for you.

Job Duties

Facilitate negotiations strategy for consultant services related to transportation projects and programs for Professional Services Procurement Office (PSPO). Support the Division's programmatic analysis and negotiations functions by collecting data from multiple sources, analyzing, interpreting, and recommendations on the efficient use of resources, preparing reports and presentations, and responding to ad hoc requests for information.

Research and Analysis - Evaluate, organize, and report on data related to qualifications and hourly rates for consultant labor classes. Identify options, acceptable ranges, solutions to ensure fair and reasonable rates using consistent methodology. Identify, explain, and resolve discrepancies, and make improvements. Develop and maintain methods to provide consistency in analysis for negotiations of professional services contracts.

Negotiations and Reporting - Guide the negotiation process and facilitate agreement of rates. Identify and recommend solutions to issues with Agency-wide scope or impact. Plan, coordinate, and prioritize multiple assignments within scheduled timeframes. Guide external stakeholders, divisions, and districts to verify and analyze data. Develop reports and presentations for dissemination to consultants, division, directorate, district, and region management.

Program Innovation and Update - Identify and develop opportunities for improvement and innovative solutions to address issues and challenges in delivering business objectives. Support the development of analysis tools, databases, forms, workflows, and other technologies and tools for PSPO. Collaborate with team members and other stakeholders to identify and recommend improvements to workflow processes to support program delivery of engineering transportation projects.

Policy / Process Review, Documentation, and Training - Propose standards for the purpose of establishing uniform guidelines and procedures. Research, analyze and develop policies, plans, and procedures. Develop and maintain training resources for internal and external stakeholders as needed related to processes, policy, procedures, and business process improvements.

Required Skills:

• Skill in guiding stakeholders to consensus, partnering within internal and external stakeholders to achieve goals
  
• Ability to work independently to set priorities, schedules, resolve issues and make decisions
  
• Ability to communicate effectively orally and in writing with diverse audiences
  
• Ability to apply logic and reasoning to identify, analyze and recommend various solutions consistent with applicable policies, procedures, and practices
  
• Ability to recognize cause and effect between related items and identify potential impacts
  
• Ability to facilitate, negotiate compromise and obtain agreements from a diverse group of participants
  
• Ability to build constructive, effective relationships inside and outside of the organization
  
• Ability to plan and conduct training, presentations, and meetings
  
• Skill in collecting, analyzing and interpreting complex data from systems and stakeholders and organizing into reports
  
• Skill in working with business and financial information systems
  
• Skill in the use of computers, software programs to include strong skills in spreadsheet and database applications as well as the MS Office suite
  
• Skill in developing, negotiating and managing contracts
  
• Skill in applying principles and practices of governmental purchasing in accordance with federal and state procurement laws and practices
  
• Knowledge of VDOT transportation programs, policies, project planning and scheduling
  
• A combination of training, experience or education in Business Administration, Finance, Public Administration, or related field desired
  

Minimum Qualifications

• Skill in guiding stakeholders to consensus, partnering within internal and external stakeholders to achieve goals
  
• Ability to work independently to set priorities, schedules, resolve issues and make decisions
  
• Ability to communicate effectively orally and in writing with diverse audiences
  
• Ability to apply logic and reasoning to identify, analyze and recommend various solutions consistent with applicable policies, procedures, and practices
  
• Ability to recognize cause and effect between related items and identify potential impacts
  
• Ability to facilitate, negotiate compromise and obtain agreements from a diverse group of participants
  
• Ability to build constructive, effective relationships inside and outside of the organization
  
• Ability to plan and conduct training, presentations, and meetings
  
• Skill in collecting, analyzing and interpreting complex data from systems and stakeholders and organizing into reports
  
• Skill in working with business and financial information systems
  
• Skill in the use of computers, software programs to include strong skills in spreadsheet and database applications as well as the MS Office suite
  
• Skill in developing, negotiating and managing contracts
  
• Skill in applying principles and practices of governmental purchasing in accordance with federal and state procurement laws and practices

Additional Considerations

• Knowledge of VDOT transportation programs, policies, project planning and scheduling
  
• A combination of training, experience or education in Business Administration, Finance, Public Administration, or related field desired.
  
• Virginia Contracting Officer (VCO or VCA) certification
  
• Knowledge of Virginia Freedom of Information Act principles related to procurement activities
  

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Greg Rollins

Email: greg.rollins@vdot.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.