Program Analyst Senior Professional Services Procurement Office

Title: Program Analyst Senior Professional Services Procurement Office

State Role Title: Program Admin Specialist III

Hiring Range: $39.12 - 63.57

Pay Band: 6

Agency: VA Dept of Transportation

Location:Hospital Building

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism. At theVirginia Department of Transportation, we have something for you. VDOT's Professional Services Procurement Office (PSPO) is seeking hire a team member who will provide procurement and contracting services to the agency's divisions and districts. This person will assist in developing and maintaining a compliance program for VDOT's PSPO while supporting successful delivery of professional services contracts.

Requirements:

• Skill in the use of computers and software applications
  
• Skill in making presentations
  
• Knowledge of business management principles
  
• Ability to follow written and oral instructions
  
• Knowledge of contract administration principles and practice
  
• Skill in compliance and auditing programs and projects
  
• Ability to plan, coordinate and manage multiple, concurrent assignments in a timely manner and in a fast-paced environment with competing priorities
  
• Ability to analyze complex financial data, work with detailed numerical data, reach logical conclusions and generate reports.
  Knowledge of project management principles

Core Responsibilities:

Compliance Program - Assist in developing and maintaining the professional services contract admiration compliance program including annual audit / review plan, checklist and supporting materials & documentation. Conduct professional services contract administration compliance reviews. Develop compliance reporting metrics for inclusion in Division quarterly reporting.

Training - Conduct / Support Contract administration training including maintaining / updating training materials as necessary. Conduct Contract Administration and Compliance trainings for contract administrators in all Districts.

Performance Evaluations - Coordinate PSPO periodic Consultant Performance Evaluations including supporting contract administrators, consultants, and end users. Assess the current Consultant Performance Evaluation program and provide recommendations for enhancement.

Technical Support - Provide technical support, research & resolution regarding professional services contract issues. Coordinate with Fiscal Division on issues pertaining to contract invoices and payment issues as related to audit.

Minimum Qualifications

• Ability to communicate effectively orally and in writing with diverse audiences
• Effective presentation skills
• Skill in the use of computers and software applications
• Technical skills in assigned program areas
• Knowledge of management principles
• Experience in business and project management
• Experience in program evaluation, development and implementation
• Skill in compliance and auditing programs and projects
• Knowledge of contract administration principles and practices

Additional Considerations

• Demonstrated experience with professional services consultant contracts to include procurement and administration
  
• A combination of training, experience, or education in Business, Public Administration, or related field desired
  VCA or VCO preferrable

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

We have Shared Values and a Code of Ethics: Your success in our organization depends upon modeling these values, therefore please access the following link: http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Greg Rollins

Phone: 804.921.1058

Email: greg.rollins@vdot.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.