Office & Administrative Specialist Senior
St. Paul, Minnesota
Employer: Minnesota Careers
Industry: Office Specialist
Salary: $21.90 - $29.65 per hour
Job type: Full-Time
Job Details
Working Title: Office & Admin Specialist Sr
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota State
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
This position is responsible for supporting the Vice President of Diversity, Equity and Inclusion and the Human Resources Team as the administrative assistant to the department and administrative area of Saint Paul College. The incumbent will serve as the purchasing representative for the division. Perform work of considerable difficulty and responsibility and requires management of functions and information in a confidential, efficient, and organized manner. The incumbent uses independent decision-making skills and ensures that the areas of responsibility function in an organized and efficient manner.
Under limited supervision, the incumbent will be providing high-level professional and administrative functions with the DE&I and Human Resources department to ensure that the requirements are met for personnel rules, regulations, laws, collective bargaining agreements and personnel plans. All employees of Saint Paul College are responsible for promoting a culture that supports diversity and inclusion in all forms as well as providing excellent customer service continuously to all internal and external contacts.
Job Duties:
Required Qualifications:
Application Details
How to Apply
To view the full job posting and to apply please go to: https://minnstate.wd1.myworkdayjobs.com/Minnesota_State_Careers/job/St-Paul/Office---Admin-Special-Senior_JR0000000548
Contact
If you have questions about this position, contact Carla Ballard at carla.ballard i@saintpaul.edu or 651.4034419
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Carla Ballard at carla.ballard @saintpaul.edu .
About Minnesota State
Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century. SPC-Quick Facts .
Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply.
We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a Beyond the Yellow Ribbon employer offering support for veteran and military students. A member of the Minnesota State colleges and universities system.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
Support to help you reach your career goals:
Employee Assistance Program (EAP) for work/life support:
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Working Title: Office & Admin Specialist Sr
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota State
- Job ID: 80239
- Location: St. Paul
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 09/13/2024
- Closing Date: 09/26/2024
- Hiring Agency/Seniority Unit: MN St Colleges & Universities / St Paul TC-AFSCME
- Division/Unit: MnSCU St Paul TC / MnSCU St Paul TC 216,217,220
- Appointment Type: Unlimited, Full-time
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday 8:00 AM - 4:30 PM
- Travel Required: No
- Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: St. Paul
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
This position is responsible for supporting the Vice President of Diversity, Equity and Inclusion and the Human Resources Team as the administrative assistant to the department and administrative area of Saint Paul College. The incumbent will serve as the purchasing representative for the division. Perform work of considerable difficulty and responsibility and requires management of functions and information in a confidential, efficient, and organized manner. The incumbent uses independent decision-making skills and ensures that the areas of responsibility function in an organized and efficient manner.
Under limited supervision, the incumbent will be providing high-level professional and administrative functions with the DE&I and Human Resources department to ensure that the requirements are met for personnel rules, regulations, laws, collective bargaining agreements and personnel plans. All employees of Saint Paul College are responsible for promoting a culture that supports diversity and inclusion in all forms as well as providing excellent customer service continuously to all internal and external contacts.
Job Duties:
- Serve as assistant to the Vice President of Diversity, Equity and Inclusion and the Human Resources Team.
- Assist HR Specialists in the recruitment and onboarding process for all positions.
- Act as intake officer for labor grievances.Under limited supervision, maintain/track budgets for DE&I and Human Resources and expenditures with multiple cost centers.
- Work closely with HR and DEI staff members and all college employees to create an inclusive climate for College community.
Assist with the planning and execution of yearly events with appropriate DE&I and HR staff.
Required Qualifications:
- Two (2) years of Administrative Support Experience
- Strong written communication skills sufficient to write, prepare, and edit materials such as memos, procedures, reports, presentations, etc., using correct spelling, punctuation, grammar, and sentence construction and clearly explaining complex technical ideas and procedures to varied technical and non-technical audiences.
- Database skills sufficient to create and maintain accurate databases and perform searches to find relevant information and produce up-to-date reports.
- Customer service skills sufficient to actively listen to and understand customer needs and provide accurate information and appropriate alternatives in a timely, thorough, courteous, respectful, and professional manner in person, over the phone and in writing.
- Demonstrated experience and high aptitude in using technology, including office productivity applications (MS Office, enterprise calendar and e-mail, file sharing and document collaboration) and presentation/meeting technology such as PowerPoint, videoconferencing, teleconferencing.
Application Details
How to Apply
To view the full job posting and to apply please go to: https://minnstate.wd1.myworkdayjobs.com/Minnesota_State_Careers/job/St-Paul/Office---Admin-Special-Senior_JR0000000548
Contact
If you have questions about this position, contact Carla Ballard at carla.ballard i@saintpaul.edu or 651.4034419
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Carla Ballard at carla.ballard @saintpaul.edu .
About Minnesota State
Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century. SPC-Quick Facts .
Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply.
We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a Beyond the Yellow Ribbon employer offering support for veteran and military students. A member of the Minnesota State colleges and universities system.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
- Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support:
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information
Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/ .
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Created: 2024-09-14
Reference: 80239
Country: United States
State: Minnesota
City: St. Paul
ZIP: 55114
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