Office Administrator

The Office Administrator will support a large corporate office in the San Francisco area. This is a long-term permanent contract-to-hire position that will begin as a contract and convert to direct employment after 6-12 months.

Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately

Facilities support, for example calling a plumber or repairman as needed

Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)

Preparing the office, catering, conference rooms etc. for visits from Executives

Support organization and documentation for a fleet of about 14 vehicles

Coordinate with security and IT for key card access for any new hires

Any other ad hoc administrative support duties that arise

Pay will vary based upon individuals' relevant experience and background across a range of $70,000-$80,000 annually. Benefits include health, dental, vision, and 401K.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Required Skills & Experience
- 5+ years of experience working as an office administrator or office manager or similar role for a large or corporate office
- Supporting an office, rather than an individual or small group
- Experience supporting facilities maintenance needs
- AR experience
- Strong, polished professionalism to be the face of reception

Nice to Have Skills & Experience

Experience working for an engineering or related corporation

More advanced IT skills to be able to support any office employee troubleshooting

Experience using Oracle

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.