Office Manager - Plastic Surgery (Full Time, Day shift)

Miami, Florida

Employer: Nicklaus Children's Health System
Industry: Clerical/Administrative
Salary: Competitive
Job type: Full-Time
Description

Job Summary



Responsible organizing and managing office operations and procedures in order to ensure organizational effectiveness and efficiency.



Job Specific Duties

  • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
  • Manages accounts receivable and accounts payable functions and make certain that the process runs smoothly.
  • Assists the Leader in developing work methods and procedures to ensure economy and efficiency of operation of the department.
  • Evaluates situations searching for ways of improving methods and making them more time and cost efficient.
  • Ensures office staff and procedures are handled effectively by providing training, coaching, and counseling. Provides in-service to staff.
  • Maintains and updates department policies and procedures with Leader’s approval.
  • Monitors inventory of supplies and orders as needed. Reconciles and supports the inventory of supplies and reorders when necessary. Reconciles and supports the purchase order process as requested.
  • Prepares administrative and financial reports for management. Maintains all reports, personnel records, licenses, and permit renewals as needed for the office and/or MCHS.
  • Provides supervision to the operation and ensures the department is properly staffed.
  • Reconciles and supports the maintenance of timecards, payroll reports, and attendance monitoring.Ensures attendance related practices comply with Hospital policies.


Qualifications

Minimum Job Requirements

  • 4-7 years Clerical office experience


Knowledge, Skills, and Abilities

  • High school education or equivalent preferred.
  • Prior Office Manager experience preferred.
  • Supervisory experience preferred.
  • Decision making and time management skills.
  • Excellent verbal and written communication skills.
  • Human relations and team building skills.
  • Able to handle multiple assignments, set priorities, and meet deadlines.
  • Ability to represent department/function in a professional, courteous, and efficient manner.
  • Ability to follow complex written or verbal instructions to solve complex problems.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Created: 2024-06-15
Reference: 26054
Country: United States
State: Florida
City: Miami
ZIP: 33129

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