Title: Policy & Legislative Services Coordinator

State Role Title: General Administration Coordinator I

Hiring Range: $50k - $60k

Pay Band: 4

Agency: Dept of Housing & Community Development

Location:Main Street Centre

Agency Website:dhcd.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Housing and Community Development (DHCD) seeks a collaborative and innovative team player to serve as the Policy and Legislative Services Coordinator.

DHCD's Policy and Legislative Services (PLS) office supports agency strategic initiatives, DHCD boards, and the Commission on Local Government. The PLS office develops and leads the legislative and regulatory processes for the agency; conducts legislative studies; prepares and reviews agency reports and recommendations; and conducts program evaluations. Through internal and external collaboration and coordination, the PLS office serves a critical role in the development and implementation of polices established by legislative and executive branch actions that shape the environment for construction, community and economic development, and housing within the Commonwealth.

The PLS Coordinator provides executive level services to the PLS Director and supports the staff of the PLS Office. The selected individual will serve as office manager, ensuring that administrative functions, office management, logistical arrangements and fiscal and procurement activities are carried out. The PLS Coordinator will independently manage daily operations and activities to support the PLS Office by reviewing, drafting, summarizing, prioritizing, and expediting daily issues that require the PLS Director's review or response. Duties include serving as the coordinator for agency-related constituent inquiries; providing administrative and logistical support for studies, reports, and programs assigned to the PLS Office; conducting policy and legal research; and frequent communication with the Office of the Secretary of Commerce and Trade, Governor's office, and legislators.

The Virginia Department of Housing and Community Development (DHCD) is committed to creating safe, affordable, and prosperous communities to live, work and do business in Virginia.

Minimum Qualifications

• Skill in performing moderate to complex administrative and program support duties including preparing agendas and minutes.
• Strong skills in using a PC and various presentation, word processing, desktop publishing, and spreadsheet software including Microsoft Office Suite, and in using technology to manage shared file directories, tasks, and deadlines.
• Ability to develop and execute processes to support and track various reports, studies, and other projects, as well as tracking through the executive branch review process.
• Ability to compose clear, concise, and grammatically correct documents including memorandums, forms, letters, and reports.
• Demonstrated ability to effectively communicate orally and in writing while building impactful working relationships with diverse populations, team members, public interest groups, officials, and stakeholders.
• Ability to maintain discretion when handling confidential and sensitive matters.
• Ability to independently identify and prioritize problems and make improvements related to a variety of distinct processes.
• Experience managing schedules, coordinating meeting arrangements, site logistics, and making travel arrangements.
• Work experience and proficiency in Microsoft Office suite (including Word, Excel, PowerPoint, Outlook) to create reports, draft documents and create presentations.

Additional Considerations

• Knowledge of Virginia and federal regulatory and legislative processes.
• Knowledge of the Freedom of Information Act (FOIA).
• Experience in finance, policy, board support, or regulation/legislation.
• Experience as assistant to executive level director performing professional office support duties.
• Experience with board administration and coordination.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

DHCD only accepts online applications. Faxed, emailed, and mailed applications will not be accepted for consideration. For consideration, a completed application or an application with an attached completed resume must be received online by 11:55pm on the "Job Close Date".

Employment is contingent upon satisfactory results of a state and federal criminal history background check, employment reference check and E-Verify. Other financial, credit, driving, or other background checks prior to employment may be required for certain positions.

Equal Opportunity Employer: It is the policy of the Commonwealth and DHCD that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

State agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If accommodations are needed with the application and/or interview process, please contact the Human Resources Office at recruitment1@dhcd.virginia.gov.

Contact Information

Name: Human Resources

Phone: recruitment1@dhcd.virginia.gov

Email: recruitment1@dhcd.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.