(Hybrid) Program Assistant (Wood County) - Division for Land-Grant Engagement

Description

The Division for Land-Grant Engagement is currently seeking applications for a Program Assistant for Wood County.

About the Opportunity

As the Program Assistant, you will work collaboratively as a member of the WVU Wood Extension office, working in all program areas: 4-H Youth, Family & Community Development, and Agriculture and Natural Resources. Occasional night and weekend work may be required. Position is contingent upon available grant and county funding.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5 hour work week
• 13 paid holidays (staff holiday calendar)
• 15 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What you'll do:

PROGRAM PLANNING AND IMPLEMENTATION

• Develops and implements educational programs as determined by WVU Extension Agents within the program areas of 4-H Youth Development (4-HYD), Family and Community Development (FCD), and Agriculture and Natural Resources (ANR) with specific emphasis on STEM education.
• Coordinates and arranges classes, meetings, workshops, conferences, camps in consultation with County Extension Agents. Reserves and prepares facilities for meetings.
• Coordinates and presents training programs.
• As instructed by Extension Agent plans, attends, and/or conducts scheduled meetings monthly such as 4-H Leaders' Association, Camp Trustees, CEOS County Council.
• Assists with planning projects and events which may include 4-H Awards, open house events, camps, CEOS educational lessons, leadership development, Dining with Diabetes, and Youth Livestock program. Includes tasks such as recruiting participants, judges, volunteers, etc.
• Attends county fairs/shows, 4-H camps as directed by Extension Agents. Occasional night and weekend work will be required. Individual must work 4-H camp during the summer which includes overnight stays.
• Assists with conducting periodic evaluations of programs and activities to identify areas of needed improvement.
• Provide assistance for developing, expanding, conducting and implementing Extension education programs to reach diverse audiences.
• Provides program support to the Extension Agents and Nutrition Outreach Instructors as required.
• Facilitate periodic evaluation of programs and activities to identify areas of needed improvement.
• Assists with program recruitment and retention.

OFFICE AND ADMINISTRATIVE SUPPORT

• Works in the Wood County office assisting with daily office coverage, answering phones, greeting constituents, data entry, filing, and other administrative duties as assigned by Extension Agents.
• Fills 4-H project book orders and maintains project inventory, maintains 4-H club files and records, keeps volunteers informed of current information.
• Assists with email newsletters, social media, website and program mailings.
• Assists with screening volunteer applications and maintaining volunteer records.
• Maintain databases and mailing lists for programs (4-H, ANR, and FCD).
• Publicize and promote Extension programs in accordance with university policy and adhering to social justice in both print and on social media.
• Other duties related to Extension programs assigned by Extension Agents.

GENERAL EXTENSION WORK:

• Serve as a team member of the county Extension program by participating in Extension Service Committee meetings, office staff meetings, filing proper reports, and offering creative suggestions for program improvement.
• Stay in compliance with all University vetting processes, policies and best management practices as they relate to the recruitment, management, and training of volunteers and leaders who support Extension programming.
• Assure compliance with civil rights and affirmative action policies including reaching out to underserved and underrepresented audiences.
• Foster effective communications and develop strong partnerships with Extension faculty/staff, county officials, local schools, and area youth organizations.
• In collaboration with the supervisor, serve as a part of the team to provide leadership and support to engage stakeholders through various community groups and organizations.
• Participate in job-related trainings, certifications, and professional development as directed by agents.
• Position requires STRICT CONFIDENTIALITY regarding managed information.

Pay Grade: 12

Qualifications

• A high school diploma or general education degree GED. Bachelor's degree preferred. A combination of experience and education may be considered. Experience working with youth and adults required.
• One (1) year experience with Microsoft Word, Excel, and PowerPoint
• Ability to meet the travel demands of the position (overnight stays), such as 4-H youth camps, conferences, professional development session/trainings.
• Willingness to work flexible hours including some nights and weekends.
• Ability to lift and carry materials needed to conduct trainings and perform duties of the position.
• Knowledge of local resources and agencies.
• Skills to effectively teach Extension programs using provided curriculum.
• Skills to manage time and keep accurate records & reports, including travel & budget.
• Skills to develop positive participant relationships - congeniality, listening, and empathy.
• Skills to adapt to informal teaching environments and situations.
• Skills to communicate (written and oral) with a diverse population.
• Proficient in Microsoft programs.
• Any equivalent combination of related education and/or experience will be considered.(always include unless position requires specific degree).
• All qualifications must be met by the time of employment.

• Valid Driver's License
• Food Handler's training, ServSafe training required.