Posting Summary

Logo Posting Number TMP01151PO24 Job Code Title Administrative Assistant Advertised Title Program Assistant Campus Beaufort College/Division USC Beaufort College/Division Level Department BFT Continuing Education Salary $16 per hour Location of Vacancy Part/Full Time Part Time Hours per Week 25 Work Schedule

4 - 5 hours a day - or more if needed for Osher Lifelong Learning Institute (OLLI) classes or events. M-F including 5 Sundays between November and April to assist with Chamber Music concerts. The weekly schedule is flexible but Sunday concerts are required.

Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Inclusive Excellence Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for Temporary Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers temporary employees expected to work at least 30 hours per week health and life insurance, flexible spending accounts and retirement programs. To learn more about USC benefits, access the benefits section on the Applicant Portal.

Position Description

Advertised Job Summary

The Program Assistant will provide administrative support for Chamber Music concerts, Continuing Education and Osher Lifelong Learning Institute (OLLI) programs by:

• Processing annual subscriptions, ticket sales, and gifts received over the phone, through the mail, or in person.
• Preparing mailings to season subscribers.
• Providing general administrative support leading up to and on the concert day.
• Assisting with deposits by preparing transmittal sheets, reconciling ticket sales and gifts, and entering financial information into PeopleSoft system.
• Providing reports on ticket sales and donor data.
• Preparing Certificate of Completion's and mail to students.
• Implementing OLLI classes by navigating technology to ensure seamless hybrid program (Zoom & in person).
• Communicating class information with OLLI instructors in a timely and professional manner.
• Participating in curriculum committee meetings to support planning efforts.

Qualifications

• Ability to manage multiple projects and tasks simultaneously.
• Proficient in Word, Excel and PowerPoint to create reports and mail merge
• Ability to administer online courses in Zoom.
• Strong problem-solving skills and attention to detail.
• Excellent organizational and time management skills.
• Effective communication and interpersonal skills.
• Work independently.
• Willingness to work a flexible schedule to meet the department's needs.

Job Duties

Posting Detail Information

Number of Vacancies 1 Desired Start Date 07/01/2024 Proposed End Date 12/13/2024 Job Open Date 06/18/2024 Job Close Date Open Until Filled Yes Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Quicklink for Posting EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Position Attributes

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety/Security Sensitive or Requires a CDL No Hazardous weather category Non-Essential

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter
• List of References and Contact Information