Department: Graduate School Administration
Salary/Grade: EXS/5

Target hiring range for this position will be between $56,000-$62,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Job Summary:

Reporting to the Director of Diversity and Inclusion, the Program Coordinator plays a key role in the development, implementation, and administration of diversity and inclusion programs for The Graduate School (TGS). This individual will also have limited travel to various recruiting events and conferences to support the TGS diversity recruitment strategy.

Must possess the ability to work evenings, weekends, and occasionally represent on our Chicago campus as needed in support of office events.

TGS is an evolving, fast-paced school with many new initiatives designed to further its strategic goals of diversifying, serving and engaging its community to strengthen graduate education. TGS looks for individuals that share our values for deep, meaningful collaboration, flexibility and commitment to excellence.

Administration

Budget & Financial

Communications

Events

Outreach

Program Development

Recruitment

Strategic Planning

Please note: Must possess the ability to work evenings, weekends, and occasionally represent on our Chicago campus as needed in support of office events. The Program Coordinator will travel 15% to 20% of the year.

Specific Responsibilities :

Administration

• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
• Manages design and development of program databases and communication; compiles & analyzes data for assessment and evaluation; prepares reports.
• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.

Communication, Outreach & Recruitment

• Works with TGS communication team to develop coordinated, consistent marketing and brand messages.
• Incorporates social media and networking into program/project aspects as appropriate.
• Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.
• Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.

Evaluation

• Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.

Events

• Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Program Development

• Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
• Manages academic quality and continued growth and expansion.
• Identifies & obtains external expertise as needed and works with content experts for current and new programs.
• Reviews programs/projects to increase efficiencies to support growth.
• Leads program/project updates and improvements.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Commitment to providing a high level of service and working in a collaborative team environment
• High degree of professionalism; ability to work with individuals at all levels of the University including undergraduate students through University senior leadership
• Strong attention to detail
• Ability to handle confidential information with utmost discretion
• Excellent interpersonal, oral, and written communication skills
• Ability to handle multiple projects and tasks simultaneously, set priorities and meet tight deadlines
• Strong analytical, research, and organizational skills
• Project management and decision-making skills
• Proficiency with Microsoft Office
• Adaptable to changing priorities
• Strong sense of urgency and initiative

Preferred Qualifications:

• Master's degree preferred
• Minimum of 1-2 years relevant experience working in a university or research environment
• Participation in undergraduate diversity pipeline organizations or summer research opportunity programs
• Experience with diversity recruitment, grant writing, student mentoring and advising
• Experience working with graduate student populations

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more .

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.