Program Coordinator - UBA/Information Technology Services

Department

University Business Administrators - Information Technology Services

Responsibilities

This position is responsible for processing the day-to-day Procurement and Accounts Payable functions for the University Business Administrators Program (UBA) at Information Technology Services (ITS).

• Receives ITS Purchase Request Forms from ITS users, verifies all required information is provided, and performs purchase requisition functions for assigned commodities and/or services using the SpearMart system, OMNI, and University P-Card. This includes reviewing material requests, identifying vendors, and reviewing requisitions for accuracy, quotes, and use of preferred vendors in compliance with University Policies and State and Federal Laws.
• Handles daily accounts payable functions for ITS including, but not limited to, monitoring and receiving invoices in OMNI, monitoring payment of invoices to ensure compliance with the University Prompt Payment Policy, and working with Accounts Payable to resolve problems, as needed. Assists in resolving problems associated with the receipt of materials or invoices not matching the purchase order.
• Serves as liaison with ITS staff and vendors, as needed or required. Maintains high level of customer service, including effective communication, to ensure positive relationships with vendors, faculty, staff, and others. Promptly responds to phone and email inquiries from ITS staff, University personnel, and vendors concerning general procurement questions, related University policies, best practices, and/or bid specifications to help resolve purchase order or requisition related issues.
• Follows established ITS warehouse processes to assist with inventory stock replenishment. Works with ITS warehouse inventory management and staff to ensure proper internal controls are met. Analyzes and resolves issues regarding procurement, receipt, and/or deployment of inventoried items, leveraging accurate databases. Performs periodic reviews and provides reports to Supervisor to ensure process and system quality.
• Initiates purchases as P-card holder, works with the vendors to ensure the order is placed correctly, and assists to resolves issues. Provides receipts in a timely manner to the P-card proxy for weekly and monthly reconciliation. Works with the P-card proxy to resolve any missing documentation or questions about an invoice.

Qualifications

A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

Preferred Qualifications

• Basic computer skills and. understanding of University Policies and Procedures.
• Effective verbal and written communication skills.
• Ability to compile detailed financial reports.

Other Information

Information Technology Services is the central IT organization for Florida State University, providing IT support and technology leadership to a diverse community of more than 50,000 students, faculty, staff, alumni, and retirees.

ITS is dedicated to delivering an effective, comprehensive, and secure technology infrastructure. We work closely with key campus stakeholders to develop plans and technology services in support of the educational and research missions of the university. Our services range from common good technologies such as email, network, voice, and web services, to specialized applications focused on data, integrations and reports for individual colleges and departments.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive too l to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check .

This position is being advertised as open until filled.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at : https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf .