Program Management Specialist

Established in 2012, the IU Indianapolis Arts and Humanities Institute (IAHI) supports research and creative activity across the IU Indianapolis campus; serves as a liaison to the central Indiana community; and fosters ongoing partnerships and ventures that advance arts and humanities endeavors at IU Indianapolis, in central Indiana, and beyond.

Job Summary

The Program Management Specialist provides program support for the Indianapolis Arts and Humanities Institute (IAHI) in managing the Speculative Play and Just Futurities program. The Speculative Play and Just Futurities is a collaboration between the IAHI, the Center for Africana Studies and Culture (CASC), and the Ray Bradbury Center. While based at the IAHI, the Program Management Specialist will liaise between these 3 centers, working with them to manage a residency program that provides learning and professional development opportunities for students and faculty as well as community-engaged events for central Indiana publics.

Department-Specific Responsibilities

• Reports to the Director of the IAHI.
• Works with the PI and Co-PIs to plan events.
• Manages and implementing campus and community-based events, workshops, and other meetings.
• Supports the day-to-day needs in managing the residency program.
• Provides administrative support to the program by preparing correspondence and presentation materials as well as processing travel reimbursements and payments to suppliers.
• Engages with scholars from across the campus.
• Participates in the central Indiana arts and culture community.
• Works with a network of artists, writers, and scholars scattered across the globe.
• Participates in training to develop a working knowledge of general campus policies and procedures.

General Responsibilities

• Collaborates with team members to develop program objectives and create policies to meet them.
• Coordinates program operation with all collaborative units.
• Monitors progress and maintains all necessary data bases.
• Actively recruits program participants and researches new venues and methods of recruitment.
• May provide guidance to support and temporary staff and coordinates workflow for the program.
• Researches available grants and assists creating funding proposals that further advance support of the program.
• Writes grant reports.
• Administers program budgets.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

This position is grant funded with expected annual renewals. Renewals are contingent on the availability of grant funds.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Job Classification

Career Level: Core

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management
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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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