Project Management Specialist

Department-Specific Responsibilities

• Manages a large and complex 5-year grant project from start to finish, ensuring on time completion within budget and meeting the objectives and goals of the grant.
• Develops project plans and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfall.
• Coordinates and facilitates efforts of a project team consisting of multiple internal and external partners, in addition to managing the project coordinator.
• Manages large projects from start to finish, ensuring on time completion within budget and grant requirements.
• Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics, budgets, and repots progress to the Principal Investigator and VPUR.
• Coordinates and facilitates efforts of project team(s) consisting of internal and external partners and a project coordinator to meet the objectives and goals of the grant.
• Manages the activities of an advisory group made up of internal and external partners to ensure oversight of the grant funds including conducting meetings and necessary follow up.
• Manages grant agreements with external partners and recipients of grant funding.
• Communicates ongoing changes in tasks, goals, or performance.
• Collaborates to ensure that project objectives are achieved within established time frames.
• Participates in meetings, contract and budget decisions, and development of project requirements and specifications.
• Manages and oversees the duties of the Project Coordinator
• Supports the campus Principal Investigator for the grant, including managing the Advisory Board for the campus, compiling and submitting necessary reports required of the grant.

General Responsibilities

• Manages medium to large projects, from start to finish, ensuring on time completion within budget.
• Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Coordinates and facilitates efforts of project team(s) consisting of various staff and hourly employees.
• Communicates ongoing changes in tasks, goals, or performance.
• Collaborates to ensure that project objectives are achieved within established time frames.
• Participates in client meetings, vendor/contract decisions, and development of project requirements and specifications.
• May provide guidance and support to less experienced peers.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in relevant field

WORK EXPERIENCE

Required

• 2 years of relevant experience

Preferred

• 5 years of relevant experience

SKILLS

Required

• Ability to drive multiple projects to successful completion
• Demonstrates project management skills
• Proficient communication skills
• Excellent organizational skills
• Excellent collaboration and team building skills
• Demonstrates time management and priority setting skills
• Highly thorough and dependable

Preferred

• Proficiency in Microsoft products Word, Excel, PowerPoint

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington campus

Bloomington, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: General Administration

Job Family: Project Management

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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