PROJECT MANAGER II

The University of Alabama Birmingham (UAB) is seeking a PROJECT MANAGER II for the School of Nursing. This position is responsible for coordinating and managing all aspects of project management, design, coordination and implementation, compliance, and office support for the School of Nursing Booth and O'Koren Endowed Chair Offices. With minimal supervision and in a confidential and professional manner, performs advanced administrative duties in support of academic programs, scholarship, and grant-related activities associated with the Endowed Chairs. This individual must have a clear understanding of the organization; how data are collected, managed, analyzed, and utilized; and SON and UAB policies and procedures. Technical and time management skills are necessary to manage the multiple projects that occur on an ongoing basis. Additionally, ensures compliance with disclosures, approvals, policies and procedures. Collaborates with the Assistant Dean of Research and Scholarship to facilitate the launch of new initiatives originating from the Office of Research and Scholarship (ORS).
Onboarding and Training Support: Facilitates the seamless onboarding of grant personnel, ensuring they have the necessary resources, training, and information to excel in their roles.
Project and Program Management: Plans events and ensures that projects and tasks are completed efficiently and effectively.
Develops and Evaluates Program Objectives: Works to establish and maintain clear program objectives, ensuring they are well-defined and measurable. Provides academic, scholarship and grant-related advanced administrative support for the Endowed Chairs. Assists Endowed Chairs with manuscript production, letters of support, PowerPoint presentations, and other departmental correspondence. May handle sensitive or specialized correspondence with students, administration, faculty, staff, university guests and other constituents as needed. Composes types, proofreads, and edits copies of general correspondence, memos, forms, recurring reports, and bulletins. Types and monitors correspondence by electronic mail. May prepare and/or transcribe meeting agendas and minutes. Provide administrative support to Committees and Task Forces as needed to include but not limited to setting up meetings, notifications, taking and distribution of minutes. Proactively prioritizes and initiates Endowed Chairs' projects and assignments in an efficient and effective manner to achieve desired outcomes. Manages work in a timely and efficient manner as to provide immediate turn- around time when necessary. Maintains a centralized calendar of all grant-related activities, submissions and deadlines. Track timelines for stages of projects, developing checklists for particular grants to ensure consistency of implementation and to afford the opportunity to review and upgrade for future events. Manages the Endowed Chairs' calendars. Assists with grant preparation by acquiring bio sketches, letters of support, contacts, and other grant proposal related matters. Facilitates the submission of required SON forms. Prepares and submits abstracts, manuscripts and presentations for publication/presentation. Maintains the Endowed Chairs' Curriculum Vitas, NIH bio sketches and updates appropriate website and SharePoint (Profiles and faculty productivity database) sites to ensure accurate, up- to-date information and materials. Manages Endowed Chairs' research projects/protocols that lack current funding or those that do not permit salary support. Processes, tracks, and reconciles expenses against monthly budget statements on select accounts - all expenditures, travel, reimbursements, receipts etc. Provides reports upon request. Prepares and manages expense reimbursements, purchases, travel and calendar for the Endowed Chairs. Manage office and research related equipment and supplies. Processes all requisitions for these programs through Oracle and maintain/order supplies.

(Annual Salary: $52,555 - $85,400)

Qualifications

Bachelor's degree in Business or a related field and five (5) years of related experience required. A minimum of five (5) years of progressively responsible administrative and project/office management experience at a high level is preferred. Master's degree is preferred.

This position also prefers an individual possess outstanding written and verbal communication, interpersonal, critical thinking, organizational, assessment, and management skills to meet the expected outcomes of the role. This individual should adapt well to change and work independently as well as within a team while managing multiple projects simultaneously with close attention to detail. The position requires a working knowledge of APA formatting, Oracle, Microsoft Word, Excel, Adobe, End Note, PowerPoint, FileMaker, Atlas.ti, Redcap, and Qualtrics or a similar survey program. Experience with Excel PowerMap (3D Maps), and SPSS are not required but are preferred. To be successful in this position an individual should possess strong work ethic, organizational, computer, communication and interpersonal skills. All work performed must be in accordance with SON and UAB policies and procedures and Standards of Conduct.

UAB is an Equal Opportunity/Affirmative Action Employer committed to fostering a diverse, equitable and family-friendly environment in which all faculty and staff can excel and achieve work/life balance irrespective of race, national origin, age, genetic or family medical history, gender, faith, gender identity and expression or sexual orientation. UAB also encourages applications from veterans and individuals with disabilities.