Quality Records/ Admin Assistant

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Administrative Duties:

• Answer and direct phone calls, greet employees and visitors, and manage incoming communication channels.
• Schedule conference rooms and coordinate meeting logistics.
• Manage facility work orders and visitor registration through our online system.
• Maintain an updated office vendor list and assist in developing and documenting office procedures.
• Prepare outgoing mail and packages and assist with office event coordination including ordering food and setup/cleanup.
• Provide word processing support for various documents.
• Order and maintain office supplies and ensure common areas are kept tidy and organized.
• Assist administrative staff with ad-hoc tasks as needed.

Quality and Record Duties:

• Develop Project Management Plans, Quality Management Plans, and other required internal quality documentation under the guidance of the Area Quality and Records Coordinator (QRC).
• Communicate updates to the Quality Management System as directed by the Area QRC.
• Support Project Managers with electronic folder management and navigation.
• Assist with Quality Management System internal audits during corporate audit cycles.
• Collaborate with various teams including Project Management, Marketing, and Accounting as required.
• Uphold the company's commitment to meeting project responsibilities and obligations to stakeholders.
• Foster a culture of quality among local leadership and staff.
• Manage relationships with a positive attitude and resolve conflicts to achieve solutions.
• Demonstrate strong communication skills, both written and verbal.

Preferred Qualifications

• 5 years in similar consulting industry
• Proficient in Excel
• 2 years in quality or process related functions
• Ability to develop an understanding of QMS fundamentals
• Preference given to local candidates

Qualifications

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.