Records and Information Management Specialist - PBGC

Summary

This position is located in the Pension Benefit Guaranty Corporation's (PBGC), Workplace Solutions Department (WSD) Technology and Administrative Solutions Division (TASD).

More than one selection may be made from this vacancy announcement.

This job is open to

• Internal to an agency
  
  Current federal employees of this agency.

Clarification from the agency

All current internal employees to the Pension Benefit Guaranty Corporation (PBGC) who are currently serving or previously served on a career or career-conditional appointment.

Duties

The candidate selected for this position will:

• Coordinate with the Records and Information Management program for the transfer of records to and from off-site records storage facilities and the National Archives and Records Administration (NARA).
• Ensure Records Management and Controlled Unclassified Information (CUI) protection requirements and controls are considered in the development of new systems or enhancements of existing systems within Workplace Solutions Department (WSD).
• Manage the PBGC Corporate Documents (Board of Directors Meeting Minutes, Board of Directors Resolutions, Directives, Delegations, and Advisory Committee Meeting minutes and associated documents) collection, ensuring fair and equitable access to this collection.

Requirements

Conditions of Employment

• 1-year probationary period required unless met during prior Federal service

Qualifications

All qualification requirements must be met within 30 days of the announcement closing date.

To meet the minimum qualifications for this position, you must meet the specialized experience qualifications and/or education for the grade at which you are requesting consideration.

Specialized Experience: Applicants must have at least one year of specialized experience at the GS-11 grade level in the Federal service or equivalent to the GS-11 grade level in the private sector serving as a records coordinator or liaison in collaboration with the Records Officer, for a department or agency and maintain information for corporate documents program.

Examples include: Coordination for the transfer of records to off-site storage facilities. Update and maintain file plans and procedures for a department. Assessing if data being maintained contains Controlled Unclassified Information (CUI). Maintain Directives, Delegation, and Board of Directors Resolutions.

WRITING SAMPLE (REQUIRED): Each applicant must submit an original sample of their unedited presentation delivered to an agency or organization. The presentation should be Records and Information Management or Corporate Documents program related.

Time-In-Grade Requirement: In order to be eligible for this position, all current Federal employees must provide proof of meeting the time-in-grade requirement (i.e., at least 52 weeks of experience at the next lower grade level in the Federal service). This information must be in both your resume and on an SF-50. Those who do not provide proof of having met the time-in-grade requirement will be deemed ineligible for this position.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Education

NO EDUCATION IS REQUIRED.

Additional information

PBGC encourages qualified applicants with disabilities to apply. If you are requiring reasonable accommodations, please contact PBGC's Reasonable Accommodation Coordinator, Roderick Duncan, at (202) 286-7803 or Duncan.Roderick@pbgc.gov. If you are deaf, hard of hearing, or have a speech disability, please dial 7-1-1 to access telecommunications relay services.

All Veterans are encouraged to visit CareerOne for resume writing tips and skill conversion terms.

If you believe that you have been subjected to discrimination, you may contact the PBGC Office of Equal Employment Opportunity (OEEO):

OEEO Main Office Phone: 202-229-4363

Email: EEO@PBGC.gov

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our Benefits for information on the major Agency benefits offered.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Referral: You will be assigned to one of three quality groups. Each group represents a quality level (i.e., Best Qualified, Qualified, Minimally Qualified). Candidates will be considered in quality group order. If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview (telephonic and/or in person at the discretion of the Selecting Official in accordance with hiring policies).

If your resume does not support the answers you gave on the assessment questionnaire, you may be rated Not Qualified or you may be placed in a lower quality group.

Your name will be placed in one of the three following quality groups:


• Best-Qualified - highly proficient regarding the knowledge, skills and abilities (KSAs) related to this position.
• Qualified - competent regarding the knowledge, skills and abilities (KSAs) related to this position.
• Minimally Qualified- possessing only the minimum qualifications required for this position.

Your qualifications will be evaluated on the following knowledge, skills, and abilities (KSAs):

1. knowledge of federal CUI Program requirements and applicable laws, regulations, and government-wide policy related to this program

2. knowledge of the professional library practices to include, but limited to; cataloging, acquisitions, document retrieval and delivery, reference, circulation, inter-library loan and resource sharing to provide support for user access and management of PBGC's information resource and Corporate Documents collections

3. skill in managing Directives, Delegations and other permanent agency records

Candidates who apply under Competitive Merit Promotion procedures will undergo a quality review to determine if they are best qualified based on the content of their resume and their responses to the assessment questionnaire. Best qualified will be referred if all required supporting documentation has been provided.

Candidates who apply under Noncompetitive procedures will undergo a quality review to determine if they are minimally qualified based on the content of their resume, supporting documentation submitted and their responses to the assessment questionnaire.

Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

You may preview questions for this vacancy.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our Benefits for information on the major Agency benefits offered.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  RESUME: You must submit a resume. Your resume must include your name and contact information and should clearly show your possession of the specialized experience and KSAs so that we can determine your qualifications for this position. Your resume should be specific to the position you are applying for, relating your skills and experience to those noted in the job posting.
  
  PLEASE DO NOT include photographs, hypertext/hyperlinks, or other inappropriate material or content. This information will not be used to make eligibility or qualification determinations.
  
  COVER LETTER (OPTIONAL): Your cover letter should state your interest in this position and the strengths that you feel will make you an asset to the Pension Benefit Guaranty Corporation. We will not use your cover letter to determine your qualifications; however, your cover letter will go to the Selecting Official along with your resume if you are referred.
  
  SF-50 (NOTIFICATION OF PERSONNEL ACTION): All status candidates or reinstatement eligibles must submit an SF-50.
  
  
  • DO NOT submit Award SF-50's and/or General Adjustment SF-50's as they cannot be used to prove time-in-grade.
  • Submit your most recent NON-AWARD SF-50. The SF-50 must indicate proof of status and should identify your position title, series, grade, step, salary, tenure and type of service (Competitive or Excepted); also include your SF-50 reflecting when you entered your highest grade (e.g. Promotion, Appointment, etc.) in order to verify time-in-grade requirements.
  
  
  Please note that it may be necessary to submit more than one SF-50 to show that all requirements have been met.
  
  WRITING SAMPLE (REQUIRED): Each applicant must submit an original sample of their unedited presentation delivered to an agency or organization. The presentation should be Records and Information Management or Corporate Documents program related.
  
  Interagency Career Transition Assistance Programs: CTAP and ICTAP candidates must submit documents showing eligibility for selection priority (e.g., RIF separation notice, Certificate of Expected Separation, or other proof of eligibility for priority selection); an SF-50 showing the current (or former) position, grade level, promotion potential, and duty location; and the most current performance appraisal including the performance rating.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  In order to be considered, submit all of the required information (including your supplemental documentation) before midnight EST on the closing date.
  
  If you are not able to apply online or require reasonable accommodations, contact Rodney Williamson (202) 229-4172or at williams.rodney@pbgc.gov no later than 5:00 p.m. on the day before the closing date of this vacancy announcement. If you are deaf, hard of hearing, or have a speech disability, please dial 7-1-1 to access telecommunications relay services.
  
  Please complete all the steps in the online application process at USAJOBS (www.usajobs.gov). You may make updates to your information at any time prior to midnight EST on the closing date of this announcement.
  
  
  • Register with USAJOBS, which will store your information and resume. You will only need to complete this step once.
  • Locate and review the vacancy announcement on USAJOBS. Click the "Apply" link and then select a resume to submit with your application. If you do not have a resume to select, or you want to upload a new one, click "Add Resume" and upload your resume. You can also click "Edit" to edit an already-uploaded resume. Once you have selected a resume, click "Save and Continue."
  • Add or remove your supporting documents.
  • Once you have attached your resume and supporting documents, review your application package to ensure that they have been attached, then check the box next to "I acknowledge that I have reviewed my resume and document(s)." Then Click "Save and Continue."
  • Complete the "Include Personal Information" page and click "Save and Continue,"
  • On the "Continue Application with Agency" page, read the terms and certify by checking the box if you agree. Then click "Continue to Agency Site." This will take you to the application for the position.
  • Click "Apply to this Vacancy."
  • Complete or review the eligibility questions, which determine the types of positions you are eligible for.
  • Specify which series, grade(s), and location(s) you wish to be considered for.
  • Complete the online vacancy questions, then click "Finish". You will continue to the Vacancy Documents page.
  • Review your attached documents from USAJobs. If there are other documents that you need to attach, upload those here as well.
  • You will then see a summary of your application, including the documents that you submitted. You are strongly encouraged to save or print a copy of this page as proof of submission and receipt of your application and documents.
  • To finish, click "Submit Application."
  
  
  Agency contact information
  
  Rodney Williams
  
  Phone
  
  202-229-4172
  
  Fax
  000-000-0000
  Email
  
  williams.rodney@pbgc.gov
  
  Address
  
  PENSION BENEFIT GUARANTY CORPORATION
  
  Human Resources Department
  
  445 12th Street SW
  
  Washington, District of Columbia 20024
  
  United States
  
  Next steps
  
  You are encouraged to complete your USAJOBS personal account completely to receive notifications at each point in the recruiting process. Utilizing this option allows you to review and track the status of your application and receive email notifications from the hiring office.
  
  You may check the status of your applications by clicking on the My USAJOBS tab at the USAJOBS website.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

RESUME: You must submit a resume. Your resume must include your name and contact information and should clearly show your possession of the specialized experience and KSAs so that we can determine your qualifications for this position. Your resume should be specific to the position you are applying for, relating your skills and experience to those noted in the job posting.

PLEASE DO NOT include photographs, hypertext/hyperlinks, or other inappropriate material or content. This information will not be used to make eligibility or qualification determinations.

COVER LETTER (OPTIONAL): Your cover letter should state your interest in this position and the strengths that you feel will make you an asset to the Pension Benefit Guaranty Corporation. We will not use your cover letter to determine your qualifications; however, your cover letter will go to the Selecting Official along with your resume if you are referred.

SF-50 (NOTIFICATION OF PERSONNEL ACTION): All status candidates or reinstatement eligibles must submit an SF-50.

• DO NOT submit Award SF-50's and/or General Adjustment SF-50's as they cannot be used to prove time-in-grade.
• Submit your most recent NON-AWARD SF-50. The SF-50 must indicate proof of status and should identify your position title, series, grade, step, salary, tenure and type of service (Competitive or Excepted); also include your SF-50 reflecting when you entered your highest grade (e.g. Promotion, Appointment, etc.) in order to verify time-in-grade requirements.

Please note that it may be necessary to submit more than one SF-50 to show that all requirements have been met.

WRITING SAMPLE (REQUIRED): Each applicant must submit an original sample of their unedited presentation delivered to an agency or organization. The presentation should be Records and Information Management or Corporate Documents program related.

Interagency Career Transition Assistance Programs: CTAP and ICTAP candidates must submit documents showing eligibility for selection priority (e.g., RIF separation notice, Certificate of Expected Separation, or other proof of eligibility for priority selection); an SF-50 showing the current (or former) position, grade level, promotion potential, and duty location; and the most current performance appraisal including the performance rating.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

In order to be considered, submit all of the required information (including your supplemental documentation) before midnight EST on the closing date.

If you are not able to apply online or require reasonable accommodations, contact Rodney Williamson (202) 229-4172or at williams.rodney@pbgc.gov no later than 5:00 p.m. on the day before the closing date of this vacancy announcement. If you are deaf, hard of hearing, or have a speech disability, please dial 7-1-1 to access telecommunications relay services.

Please complete all the steps in the online application process at USAJOBS (www.usajobs.gov). You may make updates to your information at any time prior to midnight EST on the closing date of this announcement.

• Register with USAJOBS, which will store your information and resume. You will only need to complete this step once.
• Locate and review the vacancy announcement on USAJOBS. Click the "Apply" link and then select a resume to submit with your application. If you do not have a resume to select, or you want to upload a new one, click "Add Resume" and upload your resume. You can also click "Edit" to edit an already-uploaded resume. Once you have selected a resume, click "Save and Continue."
• Add or remove your supporting documents.
• Once you have attached your resume and supporting documents, review your application package to ensure that they have been attached, then check the box next to "I acknowledge that I have reviewed my resume and document(s)." Then Click "Save and Continue."
• Complete the "Include Personal Information" page and click "Save and Continue,"
• On the "Continue Application with Agency" page, read the terms and certify by checking the box if you agree. Then click "Continue to Agency Site." This will take you to the application for the position.
• Click "Apply to this Vacancy."
• Complete or review the eligibility questions, which determine the types of positions you are eligible for.
• Specify which series, grade(s), and location(s) you wish to be considered for.
• Complete the online vacancy questions, then click "Finish". You will continue to the Vacancy Documents page.
• Review your attached documents from USAJobs. If there are other documents that you need to attach, upload those here as well.
• You will then see a summary of your application, including the documents that you submitted. You are strongly encouraged to save or print a copy of this page as proof of submission and receipt of your application and documents.
• To finish, click "Submit Application."

Agency contact information

Rodney Williams

Phone

202-229-4172

Fax
000-000-0000
Email

williams.rodney@pbgc.gov

Address

PENSION BENEFIT GUARANTY CORPORATION

Human Resources Department

445 12th Street SW

Washington, District of Columbia 20024

United States

Next steps

You are encouraged to complete your USAJOBS personal account completely to receive notifications at each point in the recruiting process. Utilizing this option allows you to review and track the status of your application and receive email notifications from the hiring office.

You may check the status of your applications by clicking on the My USAJOBS tab at the USAJOBS website.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request