Records I-9 Specialist

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.

Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.

We have received recognition numerous times as a top place to work, most recently ranking on U.S. News & World Report’s “Best Companies to Work for 2024” list, and Glassdoor’s “Best Places to Work in the U.S. 2023” list. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com.

Why Insperity?

Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.

Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.

Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.

Records I-9 Specialist

We are currently seeking a Records I-9 Specialist to join our team.

This position is responsible for creating a positive experience when conducting interactions with external and internal customers by consistently exceeding expectations related to work-site employee information. Participates in a team-specific work rotation of all I-9 related processes. Identifies and reports any compliance issues with work-site employee information. This position is also responsible for meeting the expectations by maintaining current knowledge of systems and programs used for Records COE processes. Clearly demonstrates the traits that support the goals, missions, and values of the company.

Responsibilities:

• Enforces security provisions to prevent access to information by unauthorized individuals.
• Provides excellent customer service to external and internal customers and government agencies related to work authorization.
• Provides training/demonstration to both internal and external customers to include instructions for all fields of the Form I-9.
• Maintains knowledge of current DHS/USCIS guidelines:
• All citizenship types
• Immigration statuses
• Extension or reverification requirements
• Acceptable documents.
• Audits I-9 forms and supporting documentation for completeness and accuracy following federal requirements.
• Maintains E-Verify certification and daily reconciliation process including current state law requirements for private employers.
• Reconciles Social Security Administration verification report results to Social Security Administration site.
• Provides timely and accurate responses to inquiries received via team inbox and/or hotline.
• Participates in State Separation Notice process rotation.
• Collaborates with leadership to create and improve I-9 Team processes.
• Serves as back-up to team members in the Records department.
• Prioritizes daily workflow and keeps leadership updated on individual and/or team backlog.
• Maintains knowledge of information management technologies.

Qualifications:

• High School Diploma or equivalent is required. Associate’s Degree is preferred.
• Three to five years of experience in a related field or equivalent work experience is preferred.

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.