(CAS) Registrar - Classified

REGISTRAR

The Organization

Camino Nuevo Charter Academy (CNCA) is a community of high-performing public schools that utilizes a comprehensive approach to prepare students from preschool through high school for success in college and in life. We integrate academic rigor, community, family, and wellness to empower students to thrive in a culturally connected and changing world. Founded in 2000, Camino Nuevo Charter Academy students represent the neighborhood of MacArthur Park west of downtown Los Angeles, a community that is one of the most under-resourced and densely populated neighborhoods in Los Angeles. Currently, CNCA has six campuses that serve approximately 3,500 students from TK through 12th grade.

Organizational Mindsets

We believe that every individual who works at Camino Nuevo Charter Academy must embody key mindsets.

• Commitment to and belief in CNCA's mission and vision
• Belief in and embodiment of the CNCA Anchors in all aspects of the work
• Commitment to the vision of a progressive, socially-just education and is able to inspire others towards that vision
• Solution orientation and belief in supporting others to be the same
• Commitment to an asset-based, capacity-building approach
• Commitment to equity, diversity and inclusion
• Strong self-awareness and ability to reflect
• Ability to take ownership in the day-to-day and overall success of the organization

CNCA Anchors

• EXCELLENCE: We take responsibility for our students and staff achieving consistently outstanding results.
• EQUITY: We recognize and value the individuality and experiences of all students and respond to their unique academic, emotional, psychological, and social needs.
• COMMUNITY: We are rooted in our community's richness and in the cultural and environmental context where our students and families live.
• INNOVATION: We continuously learn, are curious, and implement new ideas, perspectives, and evidence-based methods in our work.
• JOY: We build and maintain positive relationships that foster happiness and fulfillment among students, staff and families.

The Opportunity

Under the supervision of the School Operations Manager, the Registrar will oversee systems for excellent school operations on matters of student enrollment, attendance & student demographic compliance data. The Registrar will act as member of the School Operations Team and is responsible for the execution of a robust plan to maintain high quality of student information systems in the back office.

Essential Functions

STUDENT INFORMATION & DATA

• In collaboration with School Operations Manager and Home Support Office (HSO) Knowledge Management team, oversee student information systems, manage the data collection process of student enrollment demographic, program participation, course enrollment and completion, discipline and statewide assessment data.
• Manage and maintain student data systems and ensure integrity of data at all times.
• Work with HSO Knowledge Management team to validate data and run discrepancy reports.
• Fulfill state and federal reporting requirements.
• Manage the following compliance reports, including but not limited to: report cards, Spring Lottery process, cumulative folders, ELD progress reports, attendance, failure notices, etc. in compliance with applicable laws and policies and regularly analyze key data indicators.
• Collaborate with HSO Knowledge Management team to execute and disseminate regular and standardized reports on student achievement data for teachers, administrators and HSO.
• Create ad hoc student data reports as needed.
• Elevate challenges that arise within process and data integrity compliance; work with School Operations Manager to inform and improve work.
• Streamline processes and customize features within student data and testing in order to improve user experience, operational efficiency and yield better data management practices.
• Work with Receptionist to prepare and disseminate report cards.
• Work with Receptionist to maintain accurate student records including emergency contacts, attendance and enrollment updates.
• Assist with proper implementation of school-wide knowledge management systems such as Powerschool, DataDirector, Illuminate, SchoolMint and Welligent.
• Ensure confidentiality and security of files and all information pertaining to students, parents, staff and community.
• Ensure the accuracy of students' daily attendance including tardy, truancy and early leave logs.
• Support with student information-specific data requests relating to compliance and reporting requirements for CNCA (internal stakeholders, grant reports, research requests, etc).
• Coordinate and schedule IEP meetings in conjunction with designated Special Education administrator (schedule with parents, teachers & service providers, coordinate class coverage as necessary, coordinate logistics regarding location & required attendees, sending materials home).
• Maintain state reporting demographic data.
• Audit student data to ensure state data submissions are 100% accurate.

ENROLLMENT

• Manage enrollment process and ensure that student information is entered into enrollment management system.
• Prepare withdrawal forms for transferring students and processes student withdrawals in student information databases.
• Track enrollment status across grades and elevate to School Operations Manager and Principal.
• Facilitate new student enrollment in collaboration with Administrative designee.
• Assist in Spring Lottery process.

ATTENDANCE

• Manage audits and revise daily, weekly, and monthly attendance reports.
• Prepare monthly attendance reports; weekly attendance verifications and support with regular attendance submissions.
• In collaboration withDeanmonitor attendance to support SART/SARB process.
• Train and work with teachers to complete timely and accurate attendance data each day.
• Support the goal of achieving a high ADA by communicating expectations of attendance to families, managing letters and communication to repeatedly truant students and supporting on attendance-related incentives and activities.
• Assist Dean with attendance and discipline reports as needed.

COMMUNICATIONS

• Assist School Operations Manager with web-based updates as needed such as internal professional development calendar, external website and social media.

OFFICE FUNCTIONS

• Serve as primary back up for Receptionist during peak hours.
• Other duties as assigned.

SCHOOL CULTURE

• Model respectful, professional relationships and promote collegial school climate.
• Contribute to positive school culture by developing strong relationships with CNCA students, families and staff.
• Communicate effectively orally and in writing.
• Embrace the responsibility of ensuring that students from our low-income, primarily immigrant, linguistically diverse community can succeed.

PROGRAMS & COMMUNITY PARTNERSHIPS

• Attend and actively participate in school site meetings and special events.
• Welcome prospective families.
• Build relationships with the community and motivate families to engage with and/or join CNCA.

NON-DISCRIMINATION STATEMENT

Camino Nuevo Charter Academy (CNCA) prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. Camino Nuevo Charter Academy requires that school personnel take immediate steps to intervene when safe to do so when he or she witnesses an act of discrimination, harassment, intimidation, or bullying.

Questions or complaints of alleged discrimination, harassment, intimidation and bullying, equity or Title IX equity and compliance concerns should be directed to Margarita Domingo, Vice President of Human Resources. She can be reached at (213) 417-3410 or by mail at 3435 W Temple St. Los Angeles, CA 90026