Sacramento Office Coordinator

The Office of the State Public Defender is seeking for a highly-motivated and energized administrative professional who can ensure our Sacramento Office runs smoothly!

This position supports the delivery of quality legal services to clients by providing excellent customer service as the first line of contact. This position works collaboratively and cooperatively with others in a team-oriented environment by providing administrative support to our attorneys, office manager, and legal analysts. This role combines administrative tasks such as answering phones and scheduling meetings, with independent office coordination and legal support to help ensure that the Sacramento Office is best able to support OSPD staff and its clients.

The ideal candidate will be a self-starter and communicate with people pleasantly while representing the Sacramento office in an efficient, professional manner.

Please take the short recruitment survey linked below:
https://www.surveymonkey.com

You will find additional information about the job in the Duty Statement .

Working Conditions
OSPD has two regional offices located in Oakland and Sacramento. The Sacramento office is located downtown in a modern high-rise building near SacRT Light Rail stations, Downtown Commons, and plenty of shopping.

• The position is on-site and requires the incumbent to be in office to fulfill daily duties.
• Travel will be required 5% of the time.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ADMINISTRATIVE ASSISTANT I

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-446899

Position #(s):
426-011-5361-005

Working Title:
Sacramento Office Coordinator

Classification:
ADMINISTRATIVE ASSISTANT I $4,868.00 - $6,093.00

# of Positions:
1

Work Location:
Sacramento County

Telework:
In Office

Job Type:
Permanent, Full Time

Department Information The OSPD is legislatively mandated to focus its resources on post-conviction appellate representation in death penalty cases and improving indigent defense in California by providing assistance and training to local public defender systems.

Diversity Statement

OSPD is committed to promoting a workplace rooted in the principles of Diversity, Equity, Inclusion, and Belonging. We can best serve our clients and stakeholders when we have a diverse staff that affirms and celebrates the backgrounds, learned and lived experiences, whole identities, and individual perspectives of our colleagues.

An inclusive culture improves the quality of our work lives and makes us better advocates for our clients and better colleagues to each other. We are continually growing and are committed to equitable, inclusive, and non-discriminatory hiring practices.

OSPD encourages applications from all qualified individuals of any race, color, religion, ethnicity, national origin, sexual orientation, gender, gender identity or expression, disability, age, and veteran status.

Department Website: http://www.ospd.ca.gov/

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 9/30/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Office of the State Public Defender
Attn: Human Resources, LD Gutierrez
770 L Street, Suite 1000

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Office of the State Public Defender
Human Resources, LD Gutierrez
770 L Street, Suite 1000

Sacramento , CA 95814

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please see Statement of Qualifications Instructions section for more details.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Ability to work independently and in a team environment, both in-person and remote.
• Ability to develop and maintain good working relations with all levels of staff.
• Ability to communicate effectively and follow oral and written directions.
• Ability to assess work situations accurately, make sound decisions, and take effective action to resolve problems independently.
• Ability to reason logically and creatively.
• Ability to exhibit strong organizational skills and manage time effectively to provide efficient prioritization and timely completion of projects and assignments.
• Ability to adapt to unpredictable changes in priorities.
• Ability to present ideas and information effectively.
• Ability to conduct research and prepare memos.
• Ability to maintain security and confidentiality of privileged information in compliance with applicable laws and office policy.
• Ability to use computer programs such as Microsoft Office (Excel, Outlook, PowerPoint, Word, Teams, SharePoint), Adobe Acrobat, Zoom, and similar software applications in an efficient and effective manner.
• Ability to exercise a high degree of initiative in performing assigned tasks under minimum supervision.
• Ability to meet and deal tactfully with stakeholders.
• Knowledge of modern office methods supplies and equipment; business English and correspondence; principles of effective training.
• Strong interpersonal and organizational skills.
• Strong attention to detail.
• Possess a high degree of initiative and resourcefulness.

Benefits The State of California offers a comprehensive benefits package that includes Health, Vision, Dental, and Retirement benefits. For more information on what is offered by the State of California, please visit the California Department of Human Resources
CalHR website and the California Public Employees' Retirement System CalPERS website.

Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.ospd.ca.gov/
Human Resources Contact:
LD Gutierrez
(916) 324-0632
LadyDiana.Gutierrez@ospd.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Denise Armendariz
(916) 322-2676
Denise.Armendariz@ospd.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Exam Information
Unless you have transfer or reinstatement eligibility, you must take the Administrative Assistant I examination to establish list eligibility prior to job offer. To take the exam, visit: Administrative Assistant I exam.
For LEAP: Take the LEAP Administrative Assistant I exam.

Statement of Qualifications Instructions
Please provide detailed responses to the questions below. Your response must be single-spaced and written in narrative form and no longer than 2 pages.

• Describe how any past work or volunteer experience, education, and character or background makes you an ideal candidate for this position. Give examples of any time management and organizational skills you utilize to produce quality work and meet deadlines.
• How familiar are you with common office equipment's (copiers, scanners, etc.), Microsoft Office or similar PC applications, and Windows PC's? Give examples of how you've used these in your personal or professional life.
• What is it about the Office of the State Public Defender or this position specifically that caught your attention, and how does that fit into your short-term and long-term career goals?

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.