Senior Legal Assistant

Description: Job Summary:

Provides comprehensive administrative support to one or more staff attorneys. Responsible for all support functions related to work load of case/claim files. Must scrupulously observe the confidentiality required to maintain the attorney-client and attorney-work product privilege applicable to the department. Works under general supervision.

Essential Responsibilities:

• Types letters, reports and legal briefs. Conducts data research and composes letters for attorney/manager approval. Responds to or drafts responses to correspondence based upon knowledge and research of subject matter.


• Establishes, maintains, codes and closes legal files concerning professional liability and contract issues, all of a highly confidential nature.


• Processes all vendor bills generated during litigation; reconciles all case costs for each legal file and resolves discrepancies.


• Prepares a variety of special and recurring reports.


• Maintains attorneys calendars; makes travel arrangements; screens telephone calls, determines appropriate referral or resolves as appropriate.


• Reviews, screens, and determines appropriate handling of attorneys mail.


• In attorneys absence, ensures that all indicated legal matters are brought to the attention of appropriate staff members, or may handle personally, depending upon situation.


• Represents the program in defending small claims actions through court appearances, and all preparation for same. Prepares arbitration work-ups, including research and supporting documentation for petitions to compel arbitration for all staff attorneys.


• Reviews and assists other support staff in preparing their arbitration work-ups.


• Other duties as assigned.

Secondary Functions:

• Flexible schedule with some travel to Oakland or Pinole campuses in addition to Richmond

Basic Qualifications:

Experience

• Minimum five (5) years of secretarial/administrative or comparable experience.

Education

• High School Diploma or General Education Development (GED) required.

License, Certification, Registration

• N/A

Additional Requirements:

• Strong customer service skills required to communicate effectively with all levels of management internal/external.


• Proficient with Microsoft Office. Skills testing as appropriate.


• Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

• Three (3) years of legal office support experience.


• Associates degree OR two (2) years experience in a directly related job.

Primary Location: California,Richmond,Richmond Hospital
Scheduled Weekly Hours: 32
Shift: Day
Workdays: Tue, Wed, Thu, Fri
Working Hours Start: 09:00 AM
Working Hours End: 05:30 PM
Job Schedule: Part-time
Job Type: Standard
Worker Location: Flexible
Employee Status: Regular
Employee Group/Union Affiliation: NUE-NCAL-09|NUE|Non Union Employee
Job Level: Entry Level
Department: Oakland Hospital - Med Ofc Admin-Medical Legal - 0206
Pay Range: $34.38 - $40.43 / hour The ranges posted above reflect the location in the job posting. The salary range may vary if you reside in a different location or state than the location posted.
Travel: Yes, 15 % of the Time
Flexible: Work location is on-site at a KP location, with the flexibility to work from home. Worker location must align with Kaiser Permanente's Authorized States policy. At Kaiser Permanente, equity, inclusion and diversity are inextricably linked to our mission, and we aim to make it a part of everything we do. We know that having a diverse and inclusive workforce makes Kaiser Permanente a better place to receive health care, a more supportive partner in our communities we serve, and a more fulfilling place to work. Working at Kaiser Permanente means that you agree to and abide by our commitment to equity and our expectation that we all work together to create an inclusive work environment focused on a sense of belonging and wellbeing.

Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Submit Interest

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