Staff Assistant

Summary

This position is located in the Office of the Chief Immigration Judge, Executive Office for Immigration Review, U. S. Department of Justice. Incumbent supports the Regional Deputy Chief Immigration Judge in the planning, management, and directional support of the office.

This is a Competitive Service position; additional positions may be filled from this announcement within 90 days of certificate issuance.

This job is open to

• Career transition (CTAP, ICTAP, RPL)
  
  Federal employees who meet the definition of a "surplus" or "displaced" employee.
• Internal to an agency
  
  Current federal employees of this agency.

Clarification from the agency

You may apply if you are a current EOIR employee with career/career conditional tenure in the Competitive Service (You must submit an SF-50 that reflects current employment with EOIR and career/career-conditional tenure (Tenure field is 1 or 2); AND status in the competitive service (Position Occupied field is 1).) Also open to Career Transition Assistance Program (CTAP) eligibles.

Duties

Duties include but are not limited to the following:

• Providing a broad range of administrative and technical support in the planning, project management and coordination of office functions.
• Conducting intensive analysis of issues arising in any aspect of assigned unit operations, programs, and/or policies overseen by the Regional Deputy Chief Immigration Judge.
• Exercising day-to-day responsibility/authority for the planning, management, coordination, and efficient staffing of initiatives, operations and interactions, and long range agenda items.
• Making recommendations, and providing advice/assistance to staff.
• Evaluating operating procedures, administrative controls, and report systems to develop and improve work processes.
• Serving as a liaison in developing, planning, and coordinating programs, requirements, and sensitivities, which are unique to OCIJ.
• Issuing information, analysis tasks and assignments to various OCIJ components and staff as directed by the Regional Deputy Chief Immigration Judge.
• Assisting, as the final executive reviewer, with administrative approval authority for major correspondence, reports and other documents submitted for signature.
• Analyzing and reviewing for clarity, completeness of response or reply, and compliance with administrative, management and program procedures, policy, and philosophy.

Requirements

Conditions of Employment

• You must be a U.S. Citizen or National.
• You must complete a background investigation, credit check, and drug test.
• Selective Service Registration is required, as applicable.
• Moving and Relocation Expenses are not authorized.
• Resume and supporting documents (See How To Apply section).
• A one year probationary period may be required, if not already met.
• Must be a Current EOIR Employee and applicants must meet applicable time-in-grade requirements for consideration.
• Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

Qualifications

In order to qualify for the Staff Assistant position, you must meet the following time in grade requirements and minimum qualifications:

TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-12 level is required to meet the time-in-grade requirements for the level GS-13. (Please submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. If your eligibility for both merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible. Please see Required Documents for additional information).

FOR THE GS-13 LEVEL: Specialized Experience: Applicants must have at least one or more full-time years (12-months) of specialized work experience, equivalent to at least the GS-12 grade level in the Federal service, performing the following duties:

1. Monitoring staff projects and/or work to report to management on timeliness and efficiency;
2. Utilizing tracking systems (i.e. spreadsheets, filing systems, and/or calendaring software) for project planning, timelines, and statuses;
3. Presenting guidance to staff via oral communication and electronic correspondence on organizational goals, objectives, initiatives, and/or practices; and
4. Preparing meeting notes and minutes from leadership meetings, and conferences.

(Your resume must clearly demonstrate your specialized experience)

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

If your resume does not support your questionnaire answers, we will not allow credit for your response(s). Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

For more information on the qualifications for this position, click here.

Education

This job does not have an education qualification requirement.

Additional information

Alternative work schedule options may be available.

This position is open to Current EOIR Employees in the Competitive Service with Career or Career Conditional Tenure. Your SF-50 must reflect current employment with EOIR and career/career-conditional tenure (Tenure field is 1 or 2); AND status in the competitive service (Position Occupied field is 1).

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants applying under merit promotion procedures will be rated in accordance with the EOIR's Merit Staffing plan. Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Assessment Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

You will be rated based on the following knowledge, skills, abilities (KSAs) or competencies:

• Attention to Detail
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Oral Communication
• Planning and Evaluating
• Reading Comprehension
• Reasoning
• Self-Management
• Teamwork
• Writing

NOTE: In order to be rated as meeting the minimum qualifications, we must be able to determine from your application package that you have the education and/or specialized experience that is required. Your resume MUST contain your full name, some form of contact information (phone number, email address and/or living address), and the following employment information:

• Employer name and location for each position held.
• From and to dates (MM/YY-MM/YY or from MM/YY to "present") for each position held. The month and year is required to fully credit your time.
• For part-time positions, please include number of hours worked per week, positions that do not include this information will be assumed as full-time (40 hours a week).
• Grade/levels held for each federal position. (Ex. GS-11; IR-06; FV-G...etc.)
• Detailed descriptions of experience under each position held. (Applicants must provide specific supporting examples to show that they meet the qualifications of the position shown in the announcement.)
• Any submitted documents not required or requested for this vacancy will not be considered (i.e. training certificates, case filings, letter of recommendations, etc.).

(ALL INFORMATION IS SUBJECT TO VERIFICATION PRIOR TO FINAL SELECTION.)

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  To apply for this position, you must provide a complete Application Package by the closing date of this announcement, which includes:
  
  1. Your Resume showing relevant experience; cover letter optional. (Please see the How You Will Be Evaluated section)
  
  2. A complete Assessment Questionnaire.
  
  3. SF-50 reflecting current employment and proof of status with the Executive Office for Immigration Review. The SF-50 must show you are a current EOIR employee.
  
  Must submit your most recent non-award Notification of Personnel Action (SF-50) showing you are/were in the competitive service (block 24 must contain a 1 or 2 and block 34 must contain a 1), highest grade held (or promotion potential) on a permanent basis, position title, series and grade. If your current grade is not your highest permanent grade, submit an additional SF-50 showing your highest grade. Examples of qualifying SF-50s: Promotion, WIG, new appointment, and SF-50s dated more than one year. You may have to submit multiple SF-50s. If your eligibility for both merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible.
  
  4. Transcripts, if qualifying based on education. (Must include your name, college name and address, courses, dates attended, major and degree, cumulative grade point average (GPA), any honors received, and date the degree was awarded/conferred.)
  
  5. Other Supporting Documents, if applicable to you.
  
  
  • Surplus or displaced employees eligible for CTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), most recent performance appraisal, SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, full performance level, and duty location with your application.
  • Any other supporting documentation required for verification as described in the announcement.
  
  Note: Multiple selections may be made from this announcement. Salaries above are an approximation.
• How to Apply
  
  You must submit a complete application package by 11:59 PM (EST) on the closing date of this announcement.
  
  * To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire, which can be previewed here: https://apply.usastaffing.gov/ViewQuestionnaire/12549053.
  
  * Click the Submit My Answers button to submit your application package.
  
  * It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  
  * To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  
  * To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
  
  If you are unable to apply online or need to fax a document you do not have in electronic form, please contact maria.snyder2@usdoj.gov You must submit a complete application by the close of the announcement.
  
  Agency contact information
  
  Maria Snyder
  
  Phone
  
  703-756-8239
  
  Email
  
  maria.snyder2@usdoj.gov
  
  Address
  
  Office of the Chief Immigration Judge
  
  5107 Leesburg Pike
  
  Falls Church, VA 22041
  
  US
  
  Next steps
  
  Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email once this process is completed (generally 4-6 weeks).
  
  You will be notified of your application status at four points during the hiring process, as applicable. You may check your application status by accessing the USAJOBS website and clicking "Application Status".
  
  The amount of notices that each applicant receives may vary. The four points of notification are:
  
  • Application Received or Application Incomplete
  • Minimum Qualification Requirement Met/Not Met
  • Eligible (Application Referred) or Ineligible (Application Not referred)
  • Selected or Not Selected
  
  Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

To apply for this position, you must provide a complete Application Package by the closing date of this announcement, which includes:

1. Your Resume showing relevant experience; cover letter optional. (Please see the How You Will Be Evaluated section)

2. A complete Assessment Questionnaire.

3. SF-50 reflecting current employment and proof of status with the Executive Office for Immigration Review. The SF-50 must show you are a current EOIR employee.

Must submit your most recent non-award Notification of Personnel Action (SF-50) showing you are/were in the competitive service (block 24 must contain a 1 or 2 and block 34 must contain a 1), highest grade held (or promotion potential) on a permanent basis, position title, series and grade. If your current grade is not your highest permanent grade, submit an additional SF-50 showing your highest grade. Examples of qualifying SF-50s: Promotion, WIG, new appointment, and SF-50s dated more than one year. You may have to submit multiple SF-50s. If your eligibility for both merit promotion and/or time-in-grade cannot be determined, your application will be rated ineligible.

4. Transcripts, if qualifying based on education. (Must include your name, college name and address, courses, dates attended, major and degree, cumulative grade point average (GPA), any honors received, and date the degree was awarded/conferred.)

5. Other Supporting Documents, if applicable to you.

• Surplus or displaced employees eligible for CTAP priority must provide: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), most recent performance appraisal, SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, full performance level, and duty location with your application.
• Any other supporting documentation required for verification as described in the announcement.

Note: Multiple selections may be made from this announcement. Salaries above are an approximation.

How to Apply

You must submit a complete application package by 11:59 PM (EST) on the closing date of this announcement.

* To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire, which can be previewed here: https://apply.usastaffing.gov/ViewQuestionnaire/12549053.

* Click the Submit My Answers button to submit your application package.

* It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

* To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

* To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

If you are unable to apply online or need to fax a document you do not have in electronic form, please contact maria.snyder2@usdoj.gov You must submit a complete application by the close of the announcement.

Agency contact information

Maria Snyder

Phone

703-756-8239

Email

maria.snyder2@usdoj.gov

Address

Office of the Chief Immigration Judge

5107 Leesburg Pike

Falls Church, VA 22041

US

Next steps

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. Based upon your score, you may be referred to the hiring official. If your name is referred to the hiring official, you may be contacted directly by that office for a possible interview. You will receive notice via email once this process is completed (generally 4-6 weeks).

You will be notified of your application status at four points during the hiring process, as applicable. You may check your application status by accessing the USAJOBS website and clicking "Application Status".

The amount of notices that each applicant receives may vary. The four points of notification are:

• Application Received or Application Incomplete
• Minimum Qualification Requirement Met/Not Met
• Eligible (Application Referred) or Ineligible (Application Not referred)
• Selected or Not Selected

Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request