Per CCR 249.3, this job control may be used to fill subsequent vacancies.

This position is a 12-month Limited Term (LT), which may be extended up to 24 months or become permanent.

Under supervision of the Staff Services Manager I (SSM I), the Staff Services Analyst (SSA) performs a broad range of analytical and technical assignments for the PD/EP Branch. Incumbent must be able to establish and maintain effective working relationships with those contacted during the course of the work, work well under pressure, make appropriate decisions and well-thought-out recommendations, work independently in completing assigned work, and meet required deadlines.

• Manage, track, verify, and distribute all branch inventory including equipment, vehicles, computers, software, printers, copiers, and cell phones while ensuring current information is readily available to all management when requested.

• Communicate with field office staff daily regarding procurement, transfer and survey of IT and non-IT inventory related issues, questions, and requests over the phone and through PD/EP's Inventory Outlook mailboxes.

• Serve as a liaison for the Branch with Office of Information Technology Services (OITS), Acquisitions and Purchasing Unit, Building Property Management Unit (BPMU), along with the Department of General Services (DGS).

• Coordinate with the field offices to ensure IT and non-IT equipment is available to branch staff.

• Complete procurement forms (SO-21 and SO-211) for new or replacement equipment and/or software when requested by field office staff and/or management.

• Manage and update our procurement tracking spreadsheet to ensure all procurement is completed and tracked.

• Review the monthly encumbrance reports posted on the FISCAL SharePoint Portal to ensure all purchases are properly encumbered. Work with Financial Services Branch (FSB) and OITS to remedy any inaccuracies.

• Analyze the monthly expenditure reports posted on the FISCAL SharePoint Portal to ensure all invoices are paid accurately and against the encumbrances. Work with FSB to remedy any inaccuracies.

• Work with vendors to ensure they receive payment on invoices in a timely manner.

• Manage the Outlook invoice mailbox to ensure all invoices are being submitted timely. Communicate with field offices when invoices are inaccurate to remedy any issues.

• Reconcile any past due invoices as soon as possible, working with the branch field staff and FSB.

• Review and maintain all paper and electronic files and records retained by the branch to ensure all files are stored properly.

• Review and maintain the branch Record Retention Schedules for Headquarters and all field offices as required.

• Coordinate with field offices to ensure Record Retention Schedules are met and completed in a timely manner.

Candidates may perform these essential functions with or without reasonable accommodation.

You will find additional information about the job in the Duty Statement .

Working Conditions

The duties of this position are primarily indoors. The incumbent works in an open office space that is in close range to workstations of the other support staff. The office is equipped with a telephone and a computer with various desktop applications. A printer is located within the immediate workstation area. The office is also equipped with an adjustable roller chair, file bins, cabinets, and various desktops of standard height.

Regular or recurring telework may occur as part of the incumbent's ongoing regular schedule in accordance with CDFA's Telework Policy.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• STAFF SERVICES ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-431703

Position #(s):
014-660-5157-982

Working Title:
Staff Services Analyst

Classification:
STAFF SERVICES ANALYST $3,640.00 - $4,561.00 A
$3,941.00 - $4,933.00 B
$4,726.00 - $5,916.00 C

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
12 Month Limited Term - Full Time

Department Information
The Pest Detection/Emergency Projects Branch (PD/EP) is responsible for the early detection and prompt eradication of serious exotic agricultural pests. The Branch accomplishes its mission by conducting a statewide trapping program, staffed by county and state inspectors, for exotic insect pests; by implementing special surveys for significant agricultural pests and plant diseases for which traps are not available; and by providing emergency eradication services using the best available technology. The primary objective of the emergency project component is to quickly and efficiently eradicate incipient infestations of serious agricultural pests, thereby preventing permanent establishment and subsequent spread in California.

Special Requirements

Interested individuals MUST submit an SOQ with their application. The SOQ should have a title of "Statement of Qualifications and your name," be no less than 1 page but no more than 2 pages, single space, 12 Point Arial font, one (1) inch margins and should describe their education, experience, skills, and qualities that make the candidate ideal for this specific position.

1. Describe your education, experience, skills and/or qualities that makes you an ideal candidate for this position.

2. Describe your computer knowledge and experience working with data. How did you utilize and organize the data and what type of reports did you create using that data?

3. Describe your achievements which demonstrate your ability to multi-task, pay close attention to detail, stay organized, and show a high degree of initiative.

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/21/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Food & Agriculture
Attn: Human Resource Branch JC-431703
1220 N Street, Room 242

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Food & Agriculture
Human Resource Branch JC-431703
1220 N Street, Room 242

Sacramento , CA 95814
ELECTRONIC APPLICATION IS PREFERRED. All mail or drop-off applications must include JC-431703
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  A completed Statement of Qualifications (SOQ) must be submitted with your State Application to be considered. The SOQ must follow the specifics as stated in the "Special Requirements" section.
  

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Jennifer Debernardi
(916) 539-7186
jennifer.debernardi@cdfa.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Civil Rights
(916) 654-1005
Civil_Rights@cdfa.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Hard Copy Applications

If you are dropping off or mailing in your application, please use the Examination/Employment Application, STD 678 Revised 10/2023 version.

Additional Information

Please do not include any confidential information such as social security number, marital status, ethnicity, age, salary or disability information on any of the documentation uploaded with your online application.

If the classification you are applying for has an education requirement, transcripts will be required to verify you meet the minimum qualifications of the classification. Please be sure to redact any confidential information before uploading your transcripts.

Upon hire you may be required to provide official sealed transcripts or an original degree or certificate.

Applicants with foreign degrees may be asked to provide an official foreign transcript evaluation which indicates course work is equivalent to a degree from an accredited U.S. College or University.

This position may require a medical clearance.

Alternate Classifications and Training and Development assignments may be considered.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.