The California Secretary of State (SOS) is recruiting to fill a permanent, full-time Associate Governmental Program Analyst position to perform a variety of functions for an exciting and fast-paced organization, located in downtown Sacramento. The Secretary of State will consider the Staff Services Analyst classification for purposes of recruitment. The department will also consider a Training and Development (T&D) assignment for purposes of recruitment. Candidates that complete a successful T&D assignment may be transitioned into the formal classification without the need to re-compete for the position.

Job Description and Duties: Under close direction of the Business Services Manager, the incumbent is responsible for performing a variety of difficult and complex technical and analytical work in the Business Services unit of the Secretary of State's Office. Specific duties include:

• Act as a Lead for the Asset Management program
• Maintain electronic major and minor property records of all SOS equipment (both tangible and intangible) in accordance with State Asset Management policies, including but not limited to State Administrative Manual and SOS Procurement related policies
• Inspect incoming equipment for compliance with purchase documents; reject equipment not meeting purchase specifications and prior to deploying equipment to the appropriate division, records equipment on property record
• Prepare all equipment for transfer or disposal, in accordance with current State polices, including those related to real property, information technology, and non-information technology
• Conduct physical or tangible equipment inventory of all of SOS property and reconcile physical inventory with property records every three years for both Headquarters and any SOS Regional Offices, ensuring the acquisition of equipment through purchase, special repairs, donations, major or minor capital overlay, as well as the removal of equipment that has been inspected, reported, and surveyed out is properly recorded and accounted for
• Contract manager for all service contracts related to the Asset Management Program such as eWaste, moving services, etc. This activity includes development of statement of work or specifications for service contracts, as well as the oversight of service contractors while on-site at SOS performing services within the SOS
• Receive palletized Agency forms and envelopes from contracted vendors, and Department of General Services - Office of State Publishing. Inspect/rejects these items for packaging specification compliance. Upon acceptance, relocates pallets to their appropriate storage location
• SOS Small Business/Disabled Veterans Business Enterprise Advocate
• Responsible for Agency Form Management functions
• Participate in forms design and management specific to stationary, employee identification badges, business cards, and signage
• Determine appropriate graphics and presentation materials for diverse audiences. Provide consultative services to management and department on all aspects of the departments Forms Management Program
• Review requests for new forms and revisions of existing forms
• Monitor Business Operations inventory of in-house forms and order new forms as needed
• Full range of body motion including sitting, bending, standing, walking, lifting, carrying, pushing, and pulling using a cart/dolly, mail trays, pallets and large packages weighing up to 50 pounds on a frequent basis

Statement of Qualifications : Applicants must submit a Statement of Qualifications detailing how he/she meets the "Desirable Qualifications" listed in the Desirable Qualifications section below. The Statement of Qualifications must be no more than two (2) pages typed, using business professional font, font size, and formatting. Applications submitted without a Statement of Qualifications will not be considered. Resumes will not be accepted in lieu of a Statement of Qualifications.

You will find additional information about the job in the Duty Statement .

Working Conditions

This position provides a telework opportunity based upon the agency's telework policy and business needs, typically after completing six months of on-site training. Occasional off-hours and weekends may be required. Must be able to walk/stand up to 8 hours a day; be able to work in a dusty and noisy environment; and be able to operate State owned motorized vehicles; obtain and maintain a forklift certification.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
• STAFF SERVICES ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-434452

Position #(s):
785-211-5393-XXX

Working Title:
Associate Government Program Analyst (AGPA)/Staff Services Analyst (SSA)

Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,684.00 - $7,114.00

Shall Consider:
STAFF SERVICES ANALYST
$3,640.00 - $5,916.00

# of Positions:
1

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Permanent, Full Time

Department Information
The Office of the Secretary of State (SOS) consists of nearly 600 dedicated public servants who uphold the rights of Californians while also striving to make our government, elections, and businesses both accessible and transparent. Led by an elected leader, accountable to the public, we are dedicated to fostering career development opportunities and growing a skilled workforce that embraces inclusion and values diversity.

Located in downtown Sacramento, the SOS building is within walking distance to a variety of eateries and amenities. Light Rail, State Capitol, Downtown Commons (DOCO), and Golden 1 Center, just to name a few. Conveniently located in the SOS building, the Gold Rush Grille offers delicious daily specials for breakfast or lunch and is open to the public. Our on-site childcare incorporates programs for children six weeks to five years old. Priority waitlist access and special discounted rates are available for SOS employees.

For more information about the SOS, please visit sos.ca.gov .

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/12/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Secretary of State
Attn: Paul Parham
1500 11th St - 4th Floor - Suite 475

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Secretary of State

1500 11th St - 4th Floor - Suite 475

Sacramento , CA 95814
Please drop off applications at the 1st floor lobby rotunda
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please submit your statement of qualifications as indicated above.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge and experience in State of California Asset Management processes.
• Knowledge of creating or improving processes.
• Ability to analyze and provide detailed recommendations based on established criteria.
• Ability to use logical/critical thinking skills and resourcefulness.
• Ability to communicate effectively, both orally and in writing.
• Excellent organization and the ability to act collaboratively with other staff to complete tasks.
• Act independently using sound judgment.
• Intermediate skill level on office PC software, to include Microsoft Office, Adobe Acrobat Pro, and Microsoft Outlook.
• Punctuality and good attendance are essential.
• Demonstrated ability to work in a project lead capacity; meet deadlines; prioritize workload; perform well under pressure; take initiative and remain flexible.
• Exceptional customer service skills and ability to effectively interact with departmental and external customers.
• Ability to act in a Lead capacity for the Asset Management program.

Benefits Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Human Resources Contact:
Paul Parham
(916) 653-6974
pparham@sos.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Ashley Boyer
(916) 653-6974
aboyer@sos.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Education

When using education to meet minimum qualifications, please include all the required documents necessary to verify that you meet the minimum qualifications for this classification (i.e., degree, transcript, license, and certificate). Candidate may be required to provide an Official Transcript prior to hire.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.