Student Administrative Assistant Intermediate

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Programs in Biology and Neuroscience are interdisciplinary programs offering Michigan students a chance to explore a range of topics from cell and molecular biology and neurobiology to ecology and evolutionary biology. The student services assistant is the initial point of contact to the undergraduate program for students, faculty, and visitors. The ability to manage a large workload, efficiently complete projects in a timely manner, and multi-task in a dynamic, fast-paced environment is essential. An enthusiastic, welcoming, and cheerful personality is critical.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Responsibilities*

Undergraduate Course Support
Under general supervision, provide course support for the Program in Biology, including updating and maintaining the time schedule and course guide, facilitate student registration, coordinate instructor evaluations, monitor course waitlists and issue course overrides as appropriate. Submit room requests to the Registrar's Office, coordinating requests between the instructors and RO as necessary. Inform instructors of room reservations and maintain current data in the room request log.

Student Advising Support
Explain processes and major information to students and others as needed, ensure requests are properly submitted with the required materials, coordinate with Faculty research sponsors, transfer credit evaluators, and Biology and university offices. Communicate relevant enrollment processes to students and ensure evaluation and advising outcomes are properly recorded and student transcripts are updated.

General Office Support
Provide general administrative support to the Program in Biology office and various committees. Coordinate the Program in Biology Undergraduate Services public space including answering the main office telephone lines and handling walk-in traffic, responding to questions regarding policies (e.g., FERPA) and class-related issues, maintaining calendar of Program in Biology administrative deadlines, provide backup to other student services staff as needed (e.g., monitor the office email inbox and coordinate responses in collaboration with team members, implement special projects and office events (e.g., commencement, student engagement opportunities).

Website Editing & Communications
Update the Program in Biology website with unit-provided content; design event-related flyers, emails, and other custom materials for distribution to students, faculty, and staff; meet regularly with departmental communications teams to align efforts and streamline outreach; oversee newsletter content and design in Mailchimp.

Required Qualifications*

High school education or equivalent and two to four years of experience. Excellent writing, verbal, and interpersonal skills; demonstrated ability to exercise initiative, independent judgment and diplomacy; good problem-solving skills; accuracy and attention to detail while working in a fast-paced environment with frequent interruptions; ability to work well under pressure, prioritizing and handling various tasks simultaneously; extensive computer experience including Google suite applications, e-mail, spreadsheets, and graphic design tools; ability to manage multiple projects; well-organized; able to work well both independently and as part of a team.

Physical requirement:
An ability to move/transport objects weighing 10-25 lbs.

Desired Qualifications*

Bachelor's Degree and progressively responsible work experience. Experience working in an academic unit with 2-4 years student services experience; knowledge of University policies, rules, and administrative procedures; familiarity with university-based applications, MPathways Curriculum or Student Services modules.

Work Locations

We seek candidates willing to work onsite a minimum of four days per week from the Biological Sciences Building in Ann Arbor, MI, with some flexibility for remote work during off-peak times. Must be able to work at a computer in an open office workspace.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Additional Information

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about diversity, equity, and inclusion in LSA, please visit lsa.umich.edu/lsa/dei .

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253277

Working Title

Student Administrative Assistant Intermediate

Job Title

Student Admin Asst Inter

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

College Of Lsa

Department

LSA Biology - Undergraduate

Posting Begin/End Date

8/19/2024 - 9/09/2024

Salary

$39,000.00 - $48,500.00

Career Interest

Academic & Student Services