Development Assistant - Senior/Intermediate

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that are directly related to this position.

Job Summary

Michigan Medicine is a groundbreaking organization for many reasons, and much of the work that we do is made possible because of philanthropy. Annually, the MM Office of Development raises an average of $200 million which helps us to be a change agent of the world. The Office of Development supports a culture of flexibility, and a hybrid work arrangement is possible for this position.

The candidate hired for this role will provide high level support to the Michigan Medicine Regional Gift Team & Alumni Relations Team at the University of Michigan Medical School. The Development Assistant will work as a contributing member in a fast paced, service-oriented environment. This role will work independently and proactively to relieve professional staff of administrative tasks and support activities centric to donor relations, prospect cultivation, students, Medical School Leadership and stewardship. The Development Assistant will manage projects, prepare gift agreements and correspondence with a high level of accuracy. This role also requires managing data for several projects and activities as well as events that require reporting, tracking and accessing information from donor databases. Day to day responsibilities include coordinating internal meetings, donor and prospect meetings, and activities with students. This includes tasks related to scheduling, location coordination, refreshments, staffing, purchases, hosting reports, expense reports and assisting with assignments related to development volunteer activities. The role requires frequent communication with donors and prospects as well as volunteers, students, faculty and administrators. The Development Assistant will participate in team events including medical school reunion weekend.

This position is hybrid, working two days a week in the Michigan Medicine Development office in Ann Arbor. Modification of weekly in-person work schedule is sometimes required based on workflow.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

Administrative Support (70%)

• Manage and coordinate multiple calendars and schedule complex meetings.
• Represent development in handling inquiries of a highly sensitive and confidential nature.
• Assist with planning and execution of donor visits, events, and committee meetings including preparation of invitation lists, coordinating details with event planning staff, and making guest arrangements for events and activities.
• Coordinate travel, hosting, and event related activities including planning trips and itineraries, coordinating travel arrangements, locations, refreshments, and staffing.
• Track and reconcile team budgetary expenses and assist with budget preparation and P-Card expense report in Chrome River.

Donor and Prospect Coordination (30%)

• Assist gift officers to systematically identify donors and prospects with capacity.
• Analyze prospect data and prepare reports.
• Assist with preparing legal documents and correspondence related to donor and prospect activities.
• Provide meeting preparation, note taking, and follow up with high level prospects, donors, campaign volunteers, Michigan Medicine Alumni Society Board, and third-party events.
• Coordinate details and written preparation of briefing materials for events involving major gift prospects, donors, and Michigan Medicine leadership.
• Assist in the coordination and execution of medical student facing activities.
  Other duties as assigned.

Required Qualifications*

• More than four years of progressively responsible administrative support experience (Senior level).
• More than two years of experience (Intermediate level).
• Advanced experience with Microsoft Office Suite and Google Drive (Word, PowerPoint, Excel, Visio, etc.).
• Experience with generating reports from a variety of databases.
• Excellent verbal, written and organizational skills with demonstrated attention to detail.
• Proven ability to use discretion and maintain a high level of confidentiality.
• Ability to work flexible hours with occasional weekend and evening work as necessary
• Candidate must have access to reliable internet.
• Ability to lift 10 pounds.

Desired Qualifications*

• Bachelor's Degree or equivalent combination of education and experience.
• Previous experience with fundraising projects with non-profits.
• Familiarity with University of Michigan and the Michigan Medicine organizational structures.
• Experience with Zoom or other virtual meeting platforms.

Work Locations

The onsite location for this position is an office suite at the 777 Building. This provides free, on-site parking for staff.

This position is hybrid, working two days a week in the Michigan Medicine Development office in Ann Arbor. Modification of weekly in-person work schedule is sometimes required based on workflow. Flexible work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment. This position works both onsite and remotely based on the business needs of the unit.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253899

Working Title

Development Assistant - Senior/Intermediate

Job Title

Admin Asst Sr Healthcare

Work Location

Michigan Medicine - Ann Arbor

Ann Arbor, MI

Modes of Work

Hybrid

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Exec Vp Med Affairs

Department

MM Dev.- Med Ed & Alumni Rel

Posting Begin/End Date

9/03/2024 - 9/17/2024

Career Interest

Administration
Development/Institutional Advancement