Student Affairs Administrative Assistant

Position Information

Position Information

Vacancy Number:
S-01154

Position Title:
Student Affairs Administrative Assistant

Classification Title:
Administrative Associate

Department:
Student Affairs

Employment Type:
Full-Time

Special Instructions to Applicants:

Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities.

Duties and Responsibilities:

Auburn University at Montgomery's Office of Student Affairs is looking for an Administrative Assistant. Reporting to the Dean of Students, this position will support the Dean of Students, Advocacy & Accountability, Student Leadership & Organizations, Student Orientation and Events and will assist with a variety of administrative detail matters.

Administrative Associate:

• Coordinates the maintenance and repair of office equipment; determine the need for, prepares specifications and process requisitions and material receipts for supplies, and forms.
• Receives, opens, sorts, and distributes mail and other correspondence.
• Maintains and supervises a large or complex filing system; analyze complex files and file materials; sort and file correspondence, reports, records, and other documents by established categories; maintain manuals, books of procedure, and bulletins.
• Greets the public and directs to proper offices; answer questions and give non-technical information; interpret and advise staff and public on rules, regulations, and procedures; receive and resolve complaints; arrange appointments, interview callers, and prospective employees.
• Composes and types narratives, form letters, newsletters and other reports; compose letters, tables, reports, forms, memoranda, and other materials from copy, rough drafts, and detailed instructions; assist in the preparation of forms and statements and process confidential matters; transcribe correspondence and other materials; proofread material for accuracy.
• Operates computer terminal, word processing equipment, calculating machine, posting machine, sorter, postage meter machine, reproduction machines, typewriter, and other office machines to enter data, inquire for information, and perform complex typing duties.
• Checks and analyzes complex documents and statistical information for completeness, accuracy, and proper coding according to standard procedures and ensuring compliance with applicable rules and regulations.
• Maintains attendance, personnel, time, payroll, inventory, accounting, financial, cost and/or other operating records where technical knowledge of established policies and procedures is required; maintain confidential records and/or documents.
• Compiles, set up, and type reports, special studies, work sheets and statistical reports and tables; attend and keep records of meetings, conferences, and proceedings; transmit assignments to staff; coordinate with departmental representatives in collecting and disseminating information.

Knowledge, Skills, and Abilities:

• Knowledge of Microsoft Office Software (Publisher, Word, Excel, and PowerPoint) Knowledge of applicable university policies and procedures
• Knowledge of Student Banner
• Knowledge of general office procedures
• Knowledge of assigned department forms, rules, etc.
• Interpersonal skills
• Oral and written communication skills
• Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
• Ability to perform basic mathematical computations
• Ability to respond to several demands at one time
• Ability to coordinate the work of others
• Analytical skills

Minimum Qualifications:

High school diploma or equivalent and two (2) years clerical/administrative experience. Additional relevant education may be substituted for experience requirement.

Must be willing to work a varied schedule to include after-hours university/campus events and orientations

Job Open Date:
06/25/2024

This posting will remain open until closed:
Yes

Job Close Date:

About the University/College

Located in Alabama's vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don't just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities.

Quick Link
https://www.jobs.aum.edu/postings/6802

Position Profile Link

Applicant Documents

Required Documents

1. Cover Letter
2. Resume
3. Professional Reference Sheet

Optional Documents
Posting Specific Questions

Required fields are indicated with an asterisk (*).