Temporary - Administrative Assistant

Job Responsibilities

If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ).

MISSION:
It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

JOB PURPOSE:
Responsible for management and organization of clinical schedules, administrative assistance with youth and attorney/PO contacts, filing and scanning of HIPAA protected information, and other administrative tasks as assigned for aspects of Community Psychology.

JOB RESPONSIBILITIES:
Plans, organizes, develops, and implements all administrative and clerical procedures necessary for the operation of the offices of Coastal Community Psychology.

Receives all incoming correspondence for the Division of Community Treatment Services Psychology Coastal Regional Office.

Creates and maintains databases and/or files necessary for the Division of Community Treatment Services Psychology Coastal Regional Office.

Accepts assignments for non-routine projects as requested by supervisor.

Completes other related job duties as assigned.

Minimum and Additional Requirements

STATE MINIMUM REQUIREMENTS:

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

ADDITIONAL REQUIREMENTS:

Knowledge of agency policies, procedures, rules, regulations, and program services.

Knowledge of federal and state las, policies, procedures, rules and regulations related to the specific administrative/management function.

Knowledge of government fiscal and personnel procedures, practices, and policies.

Knowledge of modern office practices, procedures, and equipment.

Ability to coordinate diverse administrative/management functions.

Ability to establish and maintain effective working relationships.

Ability to communicate effectively.

Must be proficient in Word and other Office Suite computer programs.

Responsible for the coordination of administrative activities.

Consistently makes quality job-related decisions compatible with agency policies and procedures.

Starts assignments without prompting and independently contributes ideas and projects.

Sees and acts on new opportunities.

Thinks and acts independently and promptly undertakes problems.

Must be able to walk, lift 25 lbs.; communicate both orally and written; be able to work varied hours; be able to work around at-risk youth; and be able to travel between offices.

This position performs job duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice and the employee may have direct and indirect contact with youth within the jurisdiction of the Department of Juvenile Justice. Training applicable to these duties will be provided.

Preferred Qualifications

PREFERRED AGENCY REQUIREMENTS:

High school graduate and clerical experience.

Additional Comments

The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave

Applications are incomplete if you fail to answer all supplemental questions, education, and work history. Incomplete applications are not referred to hiring managers. Applications are accepted until 5:00 p.m. on the stated closing date.

You will be asked to provide a certified transcript if selected for a position requiring a degree. A background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry prior to an offer of employment. Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment. A resume may be attached to your application but not substituted for completing the work history section of the application.

Benefits for State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance , which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options , including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program , which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits , including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.

01

I understand that the South Carolina Department of Juvenile Justice is an equal opportunity employer. DJJ does not discriminate in hiring, promotions, discharge, pay, fringe benefits, job training, classification, referral, or other employment aspects based on race, color, religion, sex, disability, or national origin. Any acts you feel are in violation, please get in touch with the Office of Human Resources, 220 Executive Center Drive, Columbia, SC (803) 896-5607.

• Yes
• No

02

I understand that the South Carolina Department of Juvenile Justice's School District also does not discriminate in any programs or activities based on race, color, national origin, sex, disability, or age. The following offices have been designated to handle inquiries regarding the school district's nondiscrimination policies: Title IX - Inspector General's Office - 220 Executive Center Drive, Columbia, SC 29210-5427 - Ph: 803-896-9595; Special Education Office, 220 Executive Center Drive, Columbia, SC I have read and fully understand DJJ's position concerning the law.

• Yes
• No

03

I understand that SCDJJ will not hire or promote anyone who may have contact with residents and shall not enlist the services of any contractor who may have contact with residents who have engaged in sexual abuse in a prison, jail, lockup, community confinement facility juvenile facility, or other institution (as defined in 42 U.S.C. 1997); has been convicted of engaging in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or has been civilly or administratively adjudicated to have engaged in the activity described above.

• Yes
• No

04

How did you hear about this position?

• SC Government Website (jobs.sc.gov)
• Career Fair
• SC Works
• Indeed.com
• DJJ Employee
• Other

05

If you answered "DJJ Employee" to the previous question please list employee's name.

06

If you answered "Other" to the previous question, please tell us how you learned of this position.

07

Do you have a valid driver's license?

• Yes
• No

08

Are you at least 21 years of age?

• Yes
• No

09

Do you have a high school diploma and work experience that is directly related to the area of employment?

• Yes
• No

10

Do you have a bachelor's degree?

• Yes
• No

Required Question

Agency

State of South Carolina

Agency

Department of Juvenile Justice

Address

P O Box 21069
4900 Broad River Road, Building 2007
Columbia, South Carolina, 29221-1069

Phone

803-896-9440

The language used in this document does not create an employment contract between the employee and the agency. This document does not create any contractual rights or entitlements. The agency reserves the right to revise the content of this document, in whole or in part. No promises or assurances, whether written or oral, which are contrary to or inconsistent with the terms of this paragraph create any contract of employment.