Academic Advisor

Posting Details

Posting Details

Posting Number S12538P

Working Title Academic Advisor

Department COE-Student Services

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFECOE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFECOE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.

Named for Mary Frances Early, UGA's first African American graduate, in February 2020, the MFECOE has a long and distinguished history as a leader in diversity, equity, and inclusion. Our other strengths include a) partnerships with multiple units on campus, in the local community, and across the state of Georgia, b) faculty expertise manifested in well- regarded scholarship and applied practice, and c) recognition of our academic programs by external stakeholders.

For more information about UGA, visit http://www.uga.edu; for Athens, visit http://www.visitathensga.com; and for Georgia, visit http://www.georgia.gov.

College/Unit/Department website https://resources.coe.uga.edu/students/undergraduate-advising/

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Office Hours: Monday-Friday 8AM-5PM

Advertised Salary Commensurate with Experience

Posting Date 08/20/2024

Open until filled Yes

Closing Date

Proposed Starting Date 09/16/2024

Special Instructions to Applicants

Review of applications will begin August 29, 2024 . The position will remain open until filled.
References will only be checked for candidates in final consideration phase.

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.



Position Information

Classification Title Academic Services Professional

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

The Academic Advisor position in the Office of Undergraduate Advising meets with assigned caseload of students, provides each student with accurate information about their intended degree program, makes recommendations about course selection for upcoming semesters, generates electronic advising forms detailing these recommendations, and maintains notes about each meeting.

Advisors also assist students with referrals to departments and other colleges at UGA, study abroad programs, tutoring, and other forms of academic assistance, etc. Advisors are expected to have or gain full knowledge of resources that support students in areas other than their academic life and to refer students to appropriate individuals and offices as needed.

An Academic Advisor will maintain consistent contact with their students, maintain accurate electronic student records, and respond in a timely manner to questions from students. Regular attendance at staff meetings is mandatory and workshop/retreat attendance is also expected. Advising work is performed under general supervision with no supervisory responsibilities.

Knowledge, Skills, Abilities and/or Competencies

• Ability to learn university and college degree requirements; Interpret and communicate these requirements to students, faculty, and staff.
• Organizational and time management skills.
• Problem-solving skills.
• Use Internet, electronic students systems and databases, and Microsoft Office.
• Work with undergraduate students.
• Establish and maintain effective working relationships.

Physical Demands

• Lift 40 pounds.
• Sit for extended periods of time.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? No

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.



Duties/Responsibilities

Duties/Responsibilities

• Works directly with students as an academic advisor.
• In this role, develops and maintains knowledge of Mary Frances Early College of Education (MFECOE) majors as well as general MFECOE and University of Georgia (UGA) requirements and policies.
• Helps students understand programs of study and comply with institutional requirements, policies, and procedures.
• Advises intended majors, and declared majors via scheduled appointments, walk-in visits, emails, and phone calls.
• Assists prospective internal transfer students with questions about MFECOE majors and makes referrals to department if necessary.
• Assists students in the selection of courses and other educational experiences.
• Evaluates student progress toward established goals.
• Assists students in decision-making and career direction.
• Assists students who have academic difficulties and refers them to the appropriate resources.

Percentage of time 65 Duties/Responsibilities

• Works with MFECOE program/department/major contacts as directed by Co-Director.
• Works with faculty and staff of aligned units as directed by Co-Director.
• Serves as a liaison to assigned MFECOE academic department(s).
• Provides timely departmental updates to the Office of Undergraduate Advising.
• Assists program coordinators with curriculum issues as approved by Co-Director.
• Reviews application and admissions process for assigned majors with students and refers them to the department or major as needed for more detailed assistance.

Percentage of time 15 Duties/Responsibilities

• Attends weekly advising meetings; works on projects assigned by supervisor and the Co-Director of the Office of Undergraduate Advising such as orientation material updates, statistical reports, program-related events and projects, and other duties as assigned.

Percentage of time 15 Duties/Responsibilities

• Assists with educational programming for MFE COE undergraduate students, such as new and transfer student orientation sessions, Convocation, high demand major forums, prospective student visit events, etc.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Emily Robinson

Recruitment Contact Email egr2013@uga.edu

Recruitment Contact Phone



Posting Specific Questions

Required fields are indicated with an asterisk (*). Applicant Documents Required Documents

1. Resume/CV
2. Cover Letter
3. List of References with Contact Information

Optional Documents