Accounts Payable Analyst I

Opening

Full Time 40 hours Range URG 107 Accounts Payable-Finance

Schedule

8 AM-4:30 PM

Responsibilities

GENERAL PURPOSE:

Works collaboratively with the tax team including Accounts Payable Senior Analyst for Tax Reporting, Workday role 1099 Analysts, and the Tax Department. Share responsibilities for tax information on all supplier records in Workday, Sprintax records for Accounts Payable payments, reporting and analysis of suppliers and transactions with the goal of continuous improvement of tax reporting procedures and data accuracy. Administer, reconcile, and analyze special payment programs involving tax-reportable payments for compliance and inclusion in consolidated tax reporting.

JOB DUTIES AND RESPONSIBILITIES:

Advanced Functions:

• Area of expertise may include Tax (1099/1042-S), Recurring/Leases, Abandoned Property, Settlements/Banking, Customer Service, and other multi-faceted activities requiring a broad knowledge of AP operations.
• Responsibilities are more critical in nature with respect to timely completion, accuracy of details, and thoroughness given the impacts to payees and reputation of the University.

Tax reporting:

• Works collaboratively with the tax team including Accounts Payable Senior Analyst for Tax Reporting, Workday role 1099 Analysts, and the Tax Department. Share responsibilities for tax information on all supplier records in Workday, Sprintax records for Accounts Payable payments, reporting and analysis of suppliers and transactions with the goal of continuous improvement of 1099/1042-S tax reporting procedures and data accuracy. Administer and reconcile/analyze special payment programs involving tax-reportable payments for compliance and inclusion in consolidated tax reporting.

Subject Matter Expert:

• Actively participate in department/team staff meetings and training sessions. Serve as a resource for other staff that may have questions. Provide training on one or more areas of expertise to new staff and re-train or cross-train existing staff. Assists in development and delivery of training to University departments on the use of University form, policies, and procedures. Assist in problem identification and resolution by serving as an expert for answering questions and solving problems for complex and/or unusual situations.
• Compiles and provides feedback to AP leadership for improving processes and updating policies. Create and update procedures and training guides in a timely manner so that new staff can be trained on the most up to date procedures and have the most current information available as a training resource. Assists in creating recommendations and the implementation of objectives, programs, and procedures to enhance services of the department. Exercise tact and good judgment in the absence of the Manager/Assistant Director.

Customer Service :

• Extensive interaction with departments and suppliers is frequently required to completely resolve invoicing and payment problems. Resolution always includes timely and professional responses to all phone calls, emails, and faxes. Following up thoroughly until items are processed and p roviding payment information to departments and suppliers, are necessary for higher levels of customer satisfaction.
• Utilize Workday, Sprintax, ASC, and OnBase to investigate and thoroughly research transactions as needed. Work collaboratively with departments to resolve payment delays. It is necessary not only to facilitate corrective actions, but also, to follow up on those actions to ensure the issue is fully resolved.

Documentation :

• Document procedures to continuously improve not only this position's processes, but also those procedures that can be improved that impact upstream or downstream activities.
• Participates in testing of upgrades and new functionality. New functionality is sometimes investigated as part of larger projects for which participation in brainstorming, testing and feedback is expected. Update procedure documentation as appropriate.

Team:

• Participates in projects as assigned by AP Manager/Assistant Director in support of AP objectives . Assists Accounts Payable team members with the successful completion of their tasks, including but not limited to other Accounts Payable Analysts and Senior Analysts. Provides feedback to AP Manager/Assistant Director for improving processes and updating policies.

QUALIFICATIONS:

• Bachelors' degree (Accounting preferred) required
• or equivalent combination of education and experience required
• 1-year related work required
• 4 years' experience preferred
• or equivalent combination of education and experience required
• Ability to thrive in a high-volume work environment required
• Superior organization skills required
• Excellent customer service skills required
• Excellent Excel skills preferred

The University of Rochester is committed to fostering, cultivating, and preserving a culture of equity, diversity, and inclusion to advance the University's mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations.

How To Apply

All applicants must apply online.

EOE Minorities/Females/Protected Veterans/Disabled

Pay Range

Pay Range: $23.00 - $32.29 Hourly

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.