Administrative Assistant 1 - Career Design Center- NY HELPS

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
In lieu of two years of experience, certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology, may be substituted.

COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):

Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for a 70.1 transfer) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time - Brockport location.

OR
Transfer eligible candidates who have completed one year of service in title are eligible to transfer into the Administrative Assistant Traineeship, up to a two salary grade jump, at the first level, second level OR full title, dependent on what coursework they have completed - (Non-Keyboarding titles will be required to take a typing test.)

Email Kallee Quill in the Office of Human Resources at kequill@brockport.edu with any questions regarding the Traineeship.

Duties Description SUNY Brockport's Career Design Center is seeking a dynamic, inclusive, student-centered professional to support front-end operations and provide a welcome environment for visitors, students, faculty, and staff alike. The Administrative Assistant role in the Career Design Center is fast-paced and involves significant interaction with students, employers, staff, and faculty. Attention to detail and accuracy are of the utmost importance.

Job Functions:

Acts as the first point of contact for the office, providing prompt responses and outreach to all constituents, including in-person, phone, and email contacts.
Coordinates information flow by liaising among staff, other employees, and the public.
Provides significant customer service and student support.
Provides administrative support for office purchasing, travel, scheduling, and budgeting.
Maintains all P-Card transactions and reconciliation.
Orders supplies, maintain equipment and completes property control inventory.
Establishes office procedures, managing schedules and career Accounts, and designs office filing systems.
Maintains efficient workflows.
Resolves day-to-day operational problems, responds to phone calls, and manages the office's mail collection and distribution.
Manages the departmental email accounts.
Organizes expedites and follows up on projects for Career Development and Student Employment.
Completes processing Student Employment paperwork as needed in Banner.
Triage and assist with incoming walk-in requests, phone calls, and email messages.
Takes departmental meeting minutes and distributes them.
Serves on local and institutional committees as deemed necessary and by interest.

Additional Comments Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by August 25, 2024.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicholas Leone

Telephone 15853955425

Fax

Email Address nleone@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

Notes on Applying
Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by August 25, 2024.