Administrative Assistant 1 - Educational Opportunity Program (EOP) - NY HELPS

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
In lieu of two years of experience, certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology, may be substituted.

COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):

Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for a 70.1 transfer) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time - Brockport location.

OR
Transfer eligible candidates who have completed one year of service in title are eligible to transfer into the Administrative Assistant Traineeship, up to a two salary grade jump, at the first level, second level OR full title, dependent on what coursework they have completed - (Non-Keyboarding titles will be required to take a typing test.)

Email Kallee Quill in the Office of Human Resources at kequill@brockport.edu with any questions regarding the Traineeship.

Duties Description The Administrative Assistant 1 position supports the Educational Opportunity Program with clerical functions such as taking, preparing and distributing departmental meeting minutes, supporting day-to-day operations as well as interacting and welcoming students to the college. This position provides reception area coverage, answers phones and emails from students and families, and refers outreaches to appropriate areas, as needed. This position directly supports the operations of the Director of EOP. This position processes personnel paperwork, completes property control inventories and purchases on behalf of the unit.

Job Functions:

Directly supports the activities of the Director of EOP: prepares reports and notices, schedules appointments, and solves administrative problems for the EOP staff.
Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.
Assist Director with travel arrangements.
Assists with special projects and reports needed for department.
Manages Student Worker Process (posting position, interviewing, overseeing duties, and student payroll budget).
Establishes and maintains required databases, hardware and software. Proficient in use of office computer software including Microsoft Teams, Excel, Word and Access.
Responsible for managing, monitoring and maintaining P-card purchases and reconciliation.
Answering phone calls and greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.
Assists with maintenance of department budgets, including, but not limited to the proper maintenance of state budget requisitions and purchase orders.
Orders all office supplies and completes repair requests for equipment.
Maintains office inventory and equipment. Assists with faxing, copying, scanning, emailing as needed.
Prepares and manages paper and electronic filing systems.
Records and distributes departmental meeting minutes.
Assists with and coordinates distribution of advertisements and program details - electronically, around campus, on social media. Assists with ongoing website updates for the unit.
Coordinates/Assists logistical needs of the various programs and events including room reservations, catering, transportation needs, etc. Assist with conferences, meetings, etc.
Assists with travel arrangements for staff and/or submits travel expense reimbursements for staff.
Creates conference or event materials such as flyers or invitations.

Additional Comments Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by September 1, 2024.

jobs.hr.brockport.edu

Some positions may require additional credentials or a background check to verify your identity.

Name Nicholas Leone

Telephone 15853955425

Fax

Email Address nleone@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

Notes on Applying Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website by September 1, 2024.

jobs.hr.brockport.edu