Administrative Assistant 1 - English/African and African American Studies - NY HELPS

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
In lieu of two years of experience, certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology, may be substituted.

COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):

Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for a 70.1 transfer) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time - Brockport location.

OR
Transfer eligible candidates who have completed one year of service in title are eligible to transfer into the Administrative Assistant Traineeship, up to a two salary grade jump, at the first level, second level OR full title, dependent on what coursework they have completed - (Non-Keyboarding titles will be required to take a typing test.)

Email Kallee Quill in the Office of Human Resources at kequill@brockport.edu with any questions regarding the Traineeship.

Duties Description The Administrative Assistant 1 for the Department of English and Department of African American Studies is responsible for the management of all secretarial and clerical activities of the departments. They will assist the chairs in the day-to-day functioning of the departments; organize and maintain files, assist in record keeping, property and key control, access the University online resources such as Banner and Brightspace, and gather necessary information to assist the chairs in class scheduling and budget management.

Job functions:

Manages office flow for chairpersons, faculty and staff members in the department.
Facilitates and manages hiring, payroll, and schedules of student workers.
Replies to inquiries about programs and procedures from students and others.
Processes mail and deliveries, answers department phones, updates directories and classroom schedules, oversees operation of copiers and supplies.
Manages SLATE reports and response letters.
Prepares purchase requests for faculty and staff in the departments.
Purchases storeroom supplies, equipment, and furniture.
Proactively works to understand NYS contracted vendors and works with vendors to obtain proper quotes.
Reconciles purchasing transactions in the SUNY Business Intelligence System each month.
Sends correspondence to new freshman and transfer undergraduates and department members as appropriate.
Types forms for faculty and staff appointments, keys, and signs.
Processes and keeps records on travel, types travel vouchers and processes them for reimbursement.
Takes minutes at faculty meetings.
Assist faculty with various forms such as travel reimbursement, FSA expenses, etc.
Collects and files syllabi, textbook orders, personnel files, etc.
Maintain and update spreadsheets for purchases, FSA paperwork, and purchase requisitions.
Reserves spaces, orders food, assists with publicity, and handles attendance and registration as needed.

Additional Comments Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by September 14, 2024.

jobs.hr.brockport.edu

Some positions may require additional credentials or a background check to verify your identity.

Name Kallee Quill

Telephone https://careers.pageuppeople.com/788/cw/en-us/job/

Fax

Email Address kequill@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

Notes on Applying Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website by September 14, 2024.

jobs.hr.brockport.edu