Administrative Assistant 1 (NY HELPS - Business)

Posting Details

Position Information

Fiscal Year 2023-2024
Position Title Administrative Assistant 1 (NY HELPS - Business)
Classification Title
Department The University at Buffalo
Posting Number C240056
Posting Link https://www.ubjobs.buffalo.edu/postings/50018
Employer
Appointment Type
Classified Appointment Term Permanent/Contingent Permanent
Classified Position Type NY HELPS
Temporary Until
Salary Grade

Posting Detail Information

Position Summary
Are you ready to harness your organizational talents and be the driving force behind our department's efficiency and success? Join our team as an Administrative Assistant 1 and become a fundamental part of our department's success. In this role, you will provide crucial support to the departments at the University at Buffalo, focusing on communication, coordination, and general office support. If you're ready to excel in a diverse environment and play a pivotal role in our operations, we are inviting you to apply

As an Administrative Assistant 1, you will:

• Effectively manage incoming calls, providing necessary information, and directing them to the appropriate parties
• Manage mail, distribute materials, and respond to routine inquiries promptly.
• Maintain scheduling, confirm appointments, and coordinate event logistics.
• Organize conferences, meetings, and travel arrangements with attention to detail.
• Ensure accurate completion of forms, maintain documentation integrity, and adhere to procedures.
• Assist in document preparation, review work for accuracy, and maintain office standards.
• Supervise clerical staff, oversee project management, and actively contribute to team collaboration and efficiency.

This is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS ) program. The nature and variety of the activities depend on the area in which the Administrative Assistant works.

Additional Information

• Learn about our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Learn more about what it looks like to be a part of the University at Buffalo community.
• Begin your career with us through the NY HELPS program.

KEYWORDS : Business

University at Buffalo is an affirmative action equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Departmental Operating Needs
Minimum Qualifications
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS ).

Non-competitive (NY HELPS ):

• high school diploma or high school equivalency diploma
• two years of experience in administrative support
• use of office software (e.g., email, word processing)
• provision of customer service
• business writing
• management of an office

OR

Competitive ( NON -NY HELPS ):

Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 and successfully completed the four core administrative support courses.

Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship and successfully completed the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

Preferred Qualifications
Physical Demands
Salary Range $46,306
Additional Salary Information
Work Days Weekdays - Monday - Friday
Work Hours
Day shift

Type Varies
Campus All Campuses
Posting Alerts
Special Instructions Summary
Additional Information
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Is a background check required for this posting? Yes
Background Check Notification Employment in this position will be contingent on the university's verification of credentials and any other information required by federal or state law, and University at Buffalo policies, including the completion of a criminal history check.

Contact Information

Contact's Name Human Resources
Contact's Pronouns
Contact's Title
Contact's Email UB-Jobs@buffalo.edu
Contact's Phone 716-645-5627

Posting Dates

Posted 05/09/2024
Deadline for Applicants
Date to be Filled

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please indicate your current employment affiliation with the University at Buffalo.
   • Faculty
   • Faculty Student Association (FSA)
   • Research Foundation Employee
   • State Classified
   • State Professional
   • UB Foundation
   • TA/GA
   • Student
   • No Current Employment Affiliation
2. * How did you first hear about this employment opportunity?
   • AcademicKeys.com
   • CareerExposure.com
   • CareerWomen.com
   • Chronicle of Higher Education
   • DiversitySearch.com
   • GoogleJobs.com
   • HERCjobs.org
   • HigherEdJobs.com
   • IMDiversity.com
   • Indeed.com
   • LinkedIn.com
   • MBACareers.com
   • Conference
   • Personal Referral
   • UBJobs.buffalo.edu
   • Other
3. * Please selected your eligibility for our NY HELPS position.
   • I meet the minimum qualifications for this title.
   • Transfer Eligibility Requirement: you must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
   • Reassignment Requirement: You must hold the same title at the University at Buffalo.
   • Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title). I do not meet any of the above requirements.

Documents Needed To Apply
Required Documents

Optional Documents

1. Resume
2. Cover Letter
3. Certifications
4. Administrative Assistant 1 Traineeship Certificate - Microsoft Word Basics
5. Administrative Assistant 1 Traineeship Certificate - Customer Service
6. Administrative Assistant 1 Traineeship Certificate - Organized Office Worker
7. Administrative Assistant 1 Traineeship Certificate - Successful Business Writing