Summary

The Administrative Assistant performs clerical and administrative support services for the District Court Executive/Clerk of Court and the Chief Deputy Clerk in the Tucson Divisional Office.

This job is open to

• The public
  
  U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

DO NOT APPLY through USAJobs. This does NOT link to our employment application website.

Duties

Responsible for the monitoring and scheduling of court reporters in the Tucson division.
Performs quality control of transcript requests, production of transcripts, transcript deadlines and electronic filing of transcripts. Processes transcript requests from CJA attorneys. Answers questions from attorneys and members of the public regarding transcripts.
Schedules courtrooms for judicial proceedings and distributes weekly schedules for chambers and clerk's office staff. Tracks courtroom usage by magistrate judges and prepares reports.
Maintains weekly video teleconference schedules for court proceedings and monthly trial schedules.
Files taxation judgements when approved using the Court's CM/ECF program.
Performs internal reviews of jury and postage procedures as part of the district's annual internal controls evaluation.
Responsible for coordinating judicial investiture ceremonies, retirement celebrations, and other official events in Tucson division, including parking, seating, ushering, reception coordination, program preparation, etc.
Receives, screens, and refers telephone calls and personal visitors. Receives, screens, and routes mail to appropriate persons or offices. Answers routine inquiries while aiding the public and maintaining the confidentiality of sensitive matters. Inquiries come from many sources, including judges and their staff, other court support units, other courts, members of the bar, and the media.
Prepares documents, correspondence, and reports. Assists with administrative functions of the office including maintaining parking assignments and visitor parking availability and updating information on the Court's intranet and internet sites.
Assists with the district's Continuity of Operations Plan and Tucson division's Occupant Emergency Plan.
Participate in special projects related to administrative service functions.
Other duties as assigned.

Requirements

Conditions of Employment

• Drug testing, background investigation or clearance.

SPECIAL REQUIREMENTS:

You must be a U.S. citizen to qualify for this position.

Qualifications

Applicants must be a high school graduate or equivalent and possess two years of general experience. Applicants must have one year of specialized experience at the CL 24 or equivalent.
General experience is defined as progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.
Specialized experience is defined as progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, procedures involving use of automated case management systems resources systems use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives, or laws. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters of personnel/payroll operations.
Preference will be given to applicants with a bachelor's degree.

TECHNICAL QUALIFICATIONS:

For information and details regarding this position, visit the District of Arizona employment website at https://www.governmentjobs.com/careers/azduscourts.

Education

EDUCATION:

Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals one year of general experience. Education may not be substituted for specialized experience because administrative court support positions require hands-on experience to be credited as specialized experience.

Additional information

This announcement is open until filled with preference given to applications received by 07/19/2024. The salary listed reflects the expected ENTRANCE salary of this position based on qualifications and experience. The FULL salary range potential of this position is $48,829 - $87,387 annually.
This job is being filled by an alternative hiring process and is not in the competitive civil service.
When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Please visit our website at https://www.governmentjobs.com/careers/azduscourts.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants selected for interview will be evaluated based upon the question responses you provide during the structured interview. In responding to structured interview questions, you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.
Applicants may be required to complete clerical testing to evaluate proficiency in administrative tasks.

• Benefits
  
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  
  Please visit our website at https://www.governmentjobs.com/careers/azduscourts.
  
  Review our benefits
  
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  
  Cover letter that supports your work experience as it relates to the position.
  Resume that includes complete work and salary history, and education.
  Two most recent performance evaluations (strongly preferred). Letters of recommendation maybe substituted if no evaluation is available.
  
  
  If you are relying on your education to meet qualification requirements:
  
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
  schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  
  Go to our web site: https://www.governmentjobs.com/careers/azduscourts to submit an online application and attach the required documents in Microsoft Word or Adobe Acrobat (PDF). Other formats are not accepted.
  
  Agency contact information
  
  Alison Knutson
  
  Phone
  
  5202054215
  
  Fax
  5202054239
  Email
  
  azdml_human_resources_arizona@azd.uscourts.gov
  
  Address
  
  U.S. District Court, District of Arizona
  
  405 W. Congress St.
  
  Tucson, Arizona 85701
  
  US
  
  Next steps
  
  Applications will be reviewed for qualifications and qualified individuals will be referred to the hiring officials for further review. Applicants selected for interview and/or clerical testing will be contacted via email or phone.
• Fair and Transparent
  
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

Cover letter that supports your work experience as it relates to the position.
Resume that includes complete work and salary history, and education.
Two most recent performance evaluations (strongly preferred). Letters of recommendation maybe substituted if no evaluation is available.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Go to our web site: https://www.governmentjobs.com/careers/azduscourts to submit an online application and attach the required documents in Microsoft Word or Adobe Acrobat (PDF). Other formats are not accepted.

Agency contact information

Alison Knutson

Phone

5202054215

Fax
5202054239
Email

azdml_human_resources_arizona@azd.uscourts.gov

Address

U.S. District Court, District of Arizona

405 W. Congress St.

Tucson, Arizona 85701

US

Next steps

Applications will be reviewed for qualifications and qualified individuals will be referred to the hiring officials for further review. Applicants selected for interview and/or clerical testing will be contacted via email or phone.

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request