Administrative Assistant

Job Reference 1248270

Location Denver, Colorado, United States

Industry Oil & Gas - Onshore Oil

Function Administration

Job Type Contract

Date Added September 6, 2024

One of our major oil and gas clients is seeking an Administrative Assistant to work on a 12-months assignment in their facilities in Denver, CO.

Summary:
The Land team has an opening for an administrative assistant position to support this strategic team. We are looking for an experienced, results-driven and motivated individual for this position.

Responsibilities:

• Provide high-level administrative support to Director of Land, Land Managers and team members.
• Plan and manage large team gatherings, including meetings and catered events.
• Manage Directors calendar, travel and scheduling.
• Manage meeting requests including creation/distribution of agenda, meeting logistics, reminders, consolidation of presentations, etc.
• Preparation of reports, presentation materials and spreadsheets for management and external presentations including securing approvals.
• Handle confidential information with discretion.
• Perform a full range of administrative duties including but not limited to managing calendar/schedules, mail handling, coordinating travel arrangements (domestic & international), review/processing expense report statements, ordering catering, securing meeting rooms and event venues, and transportation.
• Collaborate with various staff and departments to prepare special projects.
• Create, modify and manage department teamsites and team calendar.
• Coordinate sponsorship benefits and conference registrations.

Qualifications:

• Minimum of 5 years professional administrative experience or related work experience.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal skills and excellent communication skills (verbal & written).
• Self-starter with independent judgment to plan, prioritize and organize.
• Strong decision making and analytical skills.
• Ability to anticipate the need to help/step-in without being asked.
• Ability to handle and maintain confidentiality of company information.
• Attentive to detail and accuracy.
• Flexible with a positive approach in a fast-paced environment.
• Able to work overtime as needed.

Additional Desired Qualifications:

• Experience supporting large, high-volume team