ARC Administrative Assistant

Cozen O'Connor is hiring an ARC Administrative Assistant to work 9:00 - 5:00 pm MT. This is a hybrid position based in the Denver office.

The ARC Administrative Assistant operates in an innovative centralized team of experienced administrative professionals. The position supports Cozen O'Connor attorneys, practice groups and internal staff departments by processing administrative work in an efficient and service-oriented manner.

The ideal candidate is an enthusiastic self-starter, who is able to multi-task under time constraints with exceptional attention to detail, take initiative, think strategically and independently and interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.

Job Duties and Responsibilities:

• Provides efficient workflow including the duplication, printing, scanning, mailing, and merging of documents.
• Proofreads all work for accurate content and context.
• Assists with the transcriptions of digital dictations.
• Assists with document comparisons, formatting, the transmittal of documents, and e-signatures.
• Prepares binders and indexes.
• Prepares expense reports and check requests.
• Prepares and maintains client and office files both in electronic and paper filing systems.
• Assists with conflict checks and new business intake.
• Liaises with third-party vendors when necessary to coordinate services.
• Communicates with clients (via phone or email).
• Performs data entry, which includes inputting clients' personal biographic or corporate information into firm software.
• Schedules and coordinates meetings and conferences which may include distribution of materials.
• Coordinates and schedules travel arrangements which include: transportation, automobile rentals, and hotel reservations.
• Accurately inputs attorney time into the accounting system.
• Responsibilities associated with the job may change from time to time in accordance with business needs; incumbent may be required to perform other duties as assigned.

QUALIFICATIONS AND REQUIREMENTS:

• 2-5 years of legal or related experience is preferred.
• High School diploma or equivalent experience required.
• Proficiency in Microsoft applications with advanced level in Microsoft Word and Outlook.
• Excellent document processing skills and typing skills.
• Strong written and verbal communications.
• High degree of professionalism and customer service orientation including the ability to seek clarification and trouble-shoot issues.
• Ability to work overtime is required.

The salary range for this role is $45,000 - $55,000 and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location.

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O'Connor is committed to employing a diverse complement of attorneys and staff, and to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a rich diversity of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.