Administrative Assistant

Summary

Lidl US is searching for an Administrative Assistant to join our Floral Buying team! This role facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. The Administrative Assistant is responsible for timely information flow and team organization. The role ensures data accuracy, supports with digital logging, filing documentation, managing schedules, and communicating amongst the team, and with other departments and suppliers.

*This role reports to our Headquarters in Arlington, VA on a 3-day hybrid schedule.

What You'll Do

Essential Functions
• Maintain, schedule, and coordinate calendars, meetings, and travel arrangements
• Support with the preparation of correspondence, memos, documents, emails, and presentations for department
• Perform data entry and maintenance for various projects including ad hoc departmental reports
• Maintain high levels of integrity and discretion
• Cross check systems to ensure promotion data accuracy
• Assist in sending or coordinating email communications to and from the department inbox
• Prepare and send promotional forecast information to suppliers and follow up to ensure all responses are received
• Enter item level data into the promotional planning system
• Assist with team scheduling and room reservations
• File and log domestic Check promotion item contracts and communicate to team
• Organize and log all memos, contracts, agendas, and other documents in team folders
• Proof data accuracy of marketing materials
• Coordinate advertising media proofing checks process
• Assist managers and analysts with PowerPoint presentations
• Assist managers and analysts with preparation of competitive market analysis or promotional planning
• Perform other duties as assigned

What You'll Need

Required Knowledge, Skills, Abilities
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently

Required Education, Certifications/ Licenses, Related Experience
• High School Diploma or equivalent
• 1-2 years of experience in a related field

What You'll Receive

At Lidl, we know that in order for our people to do their best, they must be at their best. That's why as a company, we offer one of the most generous benefits packages in the industry.
All our Lidl employees are eligible to receive the following benefits:

• Medical | Dental | Vision coverage
• Paid Holiday & Paid Time Off (PTO)
• 401k Plan (+ 5% company match and 2 year vesting schedule)

And so much more, visit our benefits page for more details and the latest updates

In addition to the great benefits above, our Full-Time employees receive these additional benefits: Group Term Life & AD&D Insurance, Short & Long-Term Disability Insurance, Voluntary Critical Illness and/or Accident Insurance, Parental Leave - 100% pay for birth mothers and non-birth parents, Additional Paid Time-Off & Sick Time.

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