Administrative Assistant

General Statement of Duties

This is a 260-day (12 month) position located at Central Office for 2024-2025. Starting annual salary for this position is $50,082.12 or based on promotion policy for internal candidates.

Essential Duties

• Screens daily calls from parents, court services personnel, attorneys and GALs, Department of Social Services, and other stakeholders; directs messages and mail to appropriately and provides follow up when needed.
• Types letters, reports, and requisitions.
• Receives and distributes subpoenas received from attorney's office.
• Understands and correctly responds to all requirements for compulsory school attendance procedures.
• Utilizes PowerSchool, Performance Matters and Web Reporting to extract attendance reports.
• Maintains records for foster care students.
• Collects data and prepares annual state reports.
• Receives and maintains Child Protective Service reports filed from all schools.
• Processes direct pay and purchase requisitions.
• Support maintenance of staff service logs, assessment protocols including monitoring the inventory and check-out processes.
• Orders office supplies and assessment protocols and tools from vendors.
• Maintains record of staff leave.
• Ensures timely and accurate processing of payroll.
• Maintains ledger of accounts.
• Maintains data for grant funded projects.
• Makes travel arrangements and completes appropriate forms and vouchers for scheduled travel.
• Checks and orders safety equipment and supplies as needed.
• Arranges meeting space locations both within and outside of school division.
• Maintains and updates calendar for supervisor , as requested.
• Collaborates with TST to resolve technology issues for department staff.
• Assists with planning, organization, and support for special projects and events.
• Participates in training when needed for an assigned task or responsibility.
• Files and maintains filing system for records that are subject to state audit.
• Completes annual Inventory Report.
• Performs other duties as requested by supervisor and dictated by the needs of the department.

Minimum Qualifications

Proficient in Microsoft Office, (Word, Excel, Outlook, Entourage, Power Point; Google Suite (Drive, Docs, Slides etc.) Performance Matters, PowerSchool, School Wide Information System, and other department specific programs. Knowledge of English grammar, punctuation and arithmetic; skill in typing, ability to read, spell, proofread; ability to file alphabetically, numerically and chronologically, able to maintain records, organize, use the telephone, listen, understand and follow directions; ability to write legibly; ability to schedule and coordinate meetings and conferences; ability to interpret written material and to communicate verbally; ability to verify data; ability to learn the policies and procedures of Henrico County Public Schools; ability to exercise mature judgment and to make independent decisions in accordance with established policies and procedures; ability to compose and prepare effective correspondence; ability to establish and maintain effective working relationships with other employees and the public; displays sound logical reasoning in interpersonal relationships in the performance of duties, maintains confidentiality of employee and student information, avoids behavior contrary to good professional practice.

Additional Information

This is a 260-day (12 month) position located at Central Office. Starting annual salary for this position is $50,082.12 or based on promotion policy for internal candidates.