Administrative Assistant

Department: College of Science

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Location: Fairfax, VA

Workplace Type: On Site Required

Salary: Salary commensurate with education and experience

About the Department:

The Atmospheric, Oceanic and Earth Sciences department in the College of Science offers undergraduate degrees in Atmospheric Sciences, Earth Science and Geology, MS degrees in Earth System Science and Climate Science, and a PhD in Climate Dynamics. Our faculty includes geologists, atmospheric scientists, paleontologists, and oceanographers. For more information about the department, visit us on the web at https://cos.gmu.edu/aoes/.For more information about the College of Science, go to https://science.gmu.edu .

About the Position:

The Department of Atmospheric, Oceanic and Earth Sciences in the College of Science (COS) seeks a part-time Administrative Assistant to provide general administrative support to the Department Chair, Associate Chair, the Center for Ocean-Land-Atmosphere Studies (COLA) Director and Faculty and serve as a backup for the Fiscal and HR Analyst.

Responsibilities:

• Develop and maintain effective customer service processes for the front desk/reception area;
• Prepare and submit journal vouchers to move costs to appropriate accounts;
• Track/collect materials and update a variety of databases and lists;
• Maintain working knowledge of university programs, processes, and procedures including but not limited to Banner and MicroStrategy, 25Live, Excel, Outlook;
• Ensure state and Mason regulations, procedures, and timelines are followed when performing all tasks including purchasing (Mason PCard and eVA);
• Process direct expenditures such as travel, food and beverage, and check requests;
• Manage equipment for AOES: conduct equipment inventory, receive new equipment, and surplus old equipment;
• Coordinate travel for external AOES visitors;
• Cross-train responsibilities to always ensure effective office continuity;
• Assist with reconciling department funds;
• Assist with web-design and website management as well as, social media management; and
• Other administrative duties as assigned.

Required Qualifications:

• High School diploma or equivalent and 1 year of experience in a comparable position;
• Knowledge of office procedures and current technology including MS Office, Outlook, and web-based applications necessary to carry out the duties of this position;
• Customer service, organizational, and communication skills; and
• Demonstrate the ability to work independently and in a team to include working with diverse populations.

Preferred Qualifications:

• Associate degree or 1 year of experience in a comparable position; and
• Web-design and website management experience and social media accounts management.

Instructions to Applicants:

For full consideration, applicants must apply for Administrative Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a resume and cover letter.

Posting Open Date: July 17, 2024

For Full Consideration, Apply by: July 31, 2024

Open Until Filled?: Yes

Mason Ad Statement

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason's diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!

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Equity Statement

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