Administrative Assistant

Introduction

Sand Ridge Secure Treatment Center (SRSTC) within the Department of Health Services is currently hiring an Administrative Assistant position to support the Treatment Department in Mauston, WI. Work hours are 7:00 am - 3:30 pm, Monday through Friday, with some flexibility.

SRSTC opened in 2001 and provides care and treatment for several different patient populations. The center houses Wisconsin's Sexually Violent Persons Program, provides care and treatment for persons found not guilty by reasons of mental disease or mental defect, and provides court ordered treatment, testing, and education to patients found not competent to stand trial. SRSTC is a 500-bed treatment facility and is part of the Division of Care and Treatment Services (DCTS). Watch this video to learn more about the work of DCTS .

As an employee of the state of Wisconsin, you'll have access to an amazing benefits package , including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time.
• Top rated health plan options starting at $42/month for single plans and $104/month for family plans, after 2 months of state service.
• Premium pension plan with at least a 6.9% employer match in 2024. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• Public Service Loan Forgiveness Program employer

Position Summary

In this role, you will provide administrative support to multiple staff in the Treatment Department. Responsibilities include:

• Entering data into databases and generating reports for statistical, research, and quality improvement purposes.
• Composing different materials including templates, meeting minutes, meeting agendas, narrative summaries, and correspondence.
• Serving as a liaison with other departments in SRSTC as well as external partners.
• Scheduling meetings, screening calls, filing, tracking projects, and other administrative and customer service related tasks as needed.

Salary Information

The starting pay is $21.66 per hour, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as an Operations Program Associate in pay schedule and range 02/11.

Job Details

• All appointees will be required to receive a TB test, which will be administered by SRSTC or medical personnel approved by the facility after their start date.
• All applicants who may be appointed will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.
• DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

Qualifications

Minimum qualifications include all of the following:

• Experience using Microsoft Office programs including Word, Excel, and Outlook to perform duties including creating documents and spreadsheets, email correspondence, and maintaining calendar(s).
• Experience maintaining information in databases including entering data and generating reports.
• Experience providing administrative support in an office environment (e.g., answering questions, scheduling meetings, preparing agendas and taking notes for meetings, ordering and maintaining inventory, organizing files, etc.).

Well-qualified applicants will also have one or more of the following:

• Experience handling confidential or sensitive information such as personal identifiable information (PII) or health record information.
• Experience working with people from different professional disciplines.
• Experience working in a healthcare or correctional facility.

Your letter of qualifications is limited to one page. For a guide on developing your resume and letter and what should be included, click here .

How To Apply

Applying is easy! Click "Apply for Job" to start your application process. Sign into your account or create an account before applying for the job. Follow the steps outlined in the application process to submit your application.

Helpful Information:

• Once an application is submitted, no changes are allowed. Click "Save" to allow changes to your application as needed before submitting by the deadline.
• You may want to save a copy of the job posting for referencing after the deadline.
• Submitted materials will be evaluated by a panel of job experts according to the qualifications above.
• Please monitor your email for communications related this position.
• Current or former permanent, classified, state employees must complete the online application process to be considered.
• If viewing through an external site, please apply directly at Wisc.Jobs .
• For technical assistance and general information, please see Frequently Asked Questions . For questions about the position or for other employment inquiries, please contact Katie in Human Resources at Katherine.hartmann@dhs.wi.gov

DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.

Veterans are encouraged to apply. For complete information on Veterans' hiring programs with the WI Department of Veteran's Affairs, click here .

Deadline to Apply

The deadline to apply is October 9 th at 11:59pm. Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is not available after 4:30 PM on the deadline date. Late or incomplete applications will not be accepted.