Administrative Assistant - Older Adults (castle Hill Ymca)

Administrative Assistant who will be responsible for administrative and general office functions.

Job Description

The YMCA of Greater New York is here for all New Yorkers - to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

To help fulfill our mission, we cultivate a culture of learning, leading, and collaboration to enhance community impact. Through our talented staff and “LEAP” career framework (Leadership, Empowerment, Accountability, Personal Growth), we are committed to a people-first approach that fosters trust, inclusion, growth, and development for all.

The Castle Hill YMCA Older Adults Community Hub is seeking an Administrative Assistant who will be responsible for administrative and general office functions, to support the quality and functionality of the Glebe Senior Center programs and services. Benefits:
The YMCA of Greater New York offers a variety of benefits to its staff members, including retirement benefits , medical, paid time off, free YMCA membership, and more! Benefit eligibility is determined by an individual’s employment status (i.e., full-time or part-time), tenure, and/or the number of hours scheduled to work. Click here for more information. How to Apply: If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

Qualifications

• High School Diploma/GED required. Bachelor’s degree in Education, Social Work, Mental Health, or a relevant field is preferred.
• Minimum of Two (2) years of experience in Administration.
• Current CPR/AED/First Aid Certifications.
• Bilingual preferred.
• Experience working with Older Adults.
• Ability and interest in working with diverse populations.
• Must be a self-starter, highly organized, patient and able to work well with others.
• Knowledge of Microsoft Office including Excel and working knowledge of Microsoft Suite.
• Knowledge of Windows based computer applications and database management.
  
• Must be willing to work as part of a team and be able to establish positive relationships with participants, the community, collaborators, and partnerships.

Essential Functions

Administrative:

• Ensure the functionality of the office, including managing calendars, maintaining effective filing and administrative systems, creating and following up with IT Help Desk tickets, managing office inventory and purchases, preparing internal and external reports, and updating documents as necessary.
• Maintain up-to-date program flyers, marketing materials, program schedules, and website.
• Maintain internal case files, including, but not limited to, intake, assessments, attendance, interactions, case notes, and ensuring that supporting documentation is in all files.
• Support with data input in all data systems, including Stars, PeerPlace, Salesforce, etc., and use databases to prepare program reports for internal, City, and State use.
• Communicate with participants, including providing program information, scheduling appointments, and drafting letters and other correspondence, as necessary.
• Assist with the recruitment and support of volunteers.
• Assist with reporting to government and private funders, tracking and reporting student data and achievement results.
  

Additional Responsibilities:

• Provide administrative assistant to other departments as needed.
• Model the best practices of hospitality and positive culture.
• This position supports all aspects of programming, including, but not limited to, community outreach, recruitment, and participant outreach.
• Work enthusiastically as part of a team.
• Actively participate in all training sessions, designated meetings, and special events.

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