Administrative Assistant Sr

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

We are seeking an Administrative Assistant Senior to join our Financial Operations Administrative Services Team. In this role, you will work collaboratively with team members throughout our organization to provide a full range of administrative services, including specialized support, for the various functional areas of Financial Operations. Outstanding initiative, organizational skills and customer focus with an ability to handle a wide variety of diverse tasks are key characteristics of a successful candidate.

Who We Are

Comprised of 110 team members, Financial Operations provides a wide range of financial services on behalf of-and for-the university community. Functional areas include Accounting Operations, Controller's Office, Executive Business Services, Financial Reporting and Cost Reimbursement, Internal Controls, Investment Accounting, Payroll, Student Financial Services, Student Loan Collections and Teller Services.

Responsibilities*

• Manage complex calendars and schedule a broad array of meetings, exercising discretion and judgment as to priorities and effective use of time
• Prepare a comprehensive range of financial reports, presentations and communications for use by internal (executive, board, senior leadership and staff) and external (e.g. donor, student and regulatory) stakeholders
• Maintain and update departmental websites and databases; coordinate business and legal filings and files
• Provide phone and e-mail coverage for inquiries from a wide range of internal and external constituents; assess and respond in a professional and inclusive manner; route to the appropriate person/department as necessary
• Initiate, modify and terminate staff access to enterprise systems based on job roles; monitor compliance with training and certification requirements
• Review and reconcile statements of activity, purchasing cards, employee expense reports and gross pay registers
• Manage physical space, technology, equipment and supplies to meet business needs of the Financial Operations organization in a cost effective manner
• Coordinate organization-wide and individual department events in collaboration with leadership teams
• Prepare purchase orders and process invoices
• Other duties, as assigned

Required Qualifications*

• Associates degree or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired
• Strong working knowledge of PCs and desktop software such as Microsoft Office Suite and Google platform, including Gmail, Docs and Sheets
• Excellent organizational skills with strong attention to detail
• Ability to effectively prioritize a wide range of responsibilities in a dynamic environment and proactively anticipate needs and address concerns
• Passion to build strong working relationships and communicate effectively with a diverse group of constituents; effective use of discretion and judgement with sensitive material
• Commitment to promoting a positive environment that supports diversity, equity, inclusion and accessibility
• Experience assisting colleagues or customers with policies, procedures and technology

Desired Qualifications*

• Experience working with complex financial and administrative information systems (Oracle PeopleSoft helpful) and database query tools (e.g. Business Objects)
• Familiarity with administrative processes, procedures and systems at the University of Michigan

Work Schedule

This is a full-time position. As part of the University of Michigan Finance Division's Future of Work initiative, this position may work onsite or hybrid (both onsite work and remotely) based on the business needs of the position.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Additional Information

The University of Michigan, with an operating budget of $12 billion, is a leader in higher education. The Finance Division reports to the Executive Vice President and Chief Financial Officer and partners with the university community to provide the financial infrastructure essential to being one of the world's greatest public universities. We are comprised of several units including Financial Operations, Procurement Services and Treasury. While encompassing distinct functional areas, we share a common set of values and goals. For more information about the Finance Division, please go to www.finance.umich.edu.

We offer an extensive total compensation package including competitive pay, two-for-one retirement contribution, a variety of health insurance options and a generous vacation plan. In addition, there are seven paid holidays and four paid season days.

NOTE: Candidates for this position must be legally authorized to work in the United States. Visa sponsorship is not available for this position.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

253069

Working Title

Administrative Assistant Sr

Job Title

Administrative Assistant Sr

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Mobile/Remote

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Financial Operations

Department

FinOps Controller's Office

Posting Begin/End Date

8/13/2024 - 8/27/2024

Salary

$47,000.00 - $56,000.00

Career Interest

Administration